Abchande I. Abchande

Educação

Procurement Assistant

FAO- Food and agriculture organization of the United Nations, Mozambique

At the FAO Representation in Mozambique – Maputo, working closely with internal teams and ensuring compliance with FAO’s procurement rules and procedures. My role involved: Managing local and international procurement processes, ensuring FAO standards to procure goods and services. Evaluating and identifying potential suppliers, both locally and internationally. Overseeing the entire procurement cycle, from reviewing Purchase Requests (PRs) to preparing Invitations to Bid (ITBs), and evaluating quotations, bids, or proposals. Negotiating contract terms while adhering strictly to FAO procurement guidelines. Developing and maintaining a comprehensive local supplier database, and conducting low-value procurement operations. Communicating effectively with bidders throughout the procurement process and conducting regular market surveys to maintain accurate supplier records. Ensuring all procurement activities aligned with United Nations regulations. Key Accomplishments: Recognized as the Top Buyer for 2023, successfully managing 200 procurement processes and issuing an equal number of Purchase Orders. Efficiently handled procurements totaling nearly $4 million USD, significantly contributing to the success of FAO Mozambique’s projects. Sourced a diverse range of products including agricultural tools, laboratory equipment, and vehicles, demonstrating exceptional negotiation and organizational skills in large-scale procurement operations, thereby directly supporting FAO's mission in Mozambique.

Travel assistant/Logistic of people

FAO- Food and Agriculture Organization

As a Travel Assistant at the FAO Representation in Mozambique (January 2013 - February 2017), my role centered around efficiently managing travel logistics: I specialized in organizing comprehensive travel arrangements for FAO staff, government personnel, and project members, adhering strictly to FAO's travel policies and procedures. Utilized Amadeus, a leading global distribution system, for real-time bookings of flights, hotels, car rentals, and rail tickets. Handled the creation of travel authorizations for international trips, ensuring smooth ticketing and itinerary management. Managed travel expense claims, verifying the completeness of supporting documents for staff, non-staff, and consultants. Identified and processed refunds for unused tickets, maintaining precise travel records for accurate accounting. Regularly reviewed and reconciled travel agency statements, making necessary adjustments for correct financial reporting. Prepared detailed accountancy tables for travel agency invoices, indicating purchase orders, traveler names, costs, and charging codes for prompt payment processing. Coordinated comprehensive travel requirements including visas and permits, demonstrating expertise in global travel logistics. Leveraged Amadeus’ additional features for enhanced travel planning and execution. Stayed updated with travel industry standards and practices to ensure compliant and efficient travel arrangements. Accomplishments: I significantly enhanced ticketing efficiency using AMADEUS software, accelerating ticket booking and reducing air ticket costs, thus demonstrating both efficiency and cost-effectiveness in travel management.

Logistics and Procurement Assistant

FAO- Food and Agriculture Organization

In my role as a Logistics and Procurement Assistant at FAO Representation in Mozambique, from January 2010 to February 2017, I was responsible for a range of tasks to ensure efficient office operations and effective logistics management: Organized and supervised office maintenance, streamlining procurement and stocking of office equipment and stationery. Actively coordinated activities with government institutions and project partners to support the program sector. Conducted detailed analyses of purchase orders and payment processes, identifying discrepancies and offering corrective recommendations. Managed the logistics of equipment delivery, including vehicles and other project-specific resources. Developed and maintained comprehensive monthly fuel expenditure reports, crucial for efficient vehicle management. Oversaw daily operations of drivers and vehicles, ensuring regular maintenance and valid insurance. Updated and managed the asset inventory, including both expendable and non-expendable items, maintaining detailed records for all FAO office and project equipment. Assisted in import and export processes, effectively handling customs-related tasks. Supervised and coordinated the daily tasks of the Drivers. Accomplisments: I significantly improved office operations and logistics management through various initiatives: I streamlined procurement processes, leading to quicker and more efficient stocking of office equipment and stationery. Enhanced collaboration with government institutions and project partners, boosting program efficiency and coordination. Improved financial oversight by conducting thorough analyses of purchase orders and payment processes, reducing unaccounted expenditures. Managed the logistics of equipment delivery, including vehicles, thereby improving the availability of project resources. Developed monthly fuel expenditure reports, leading to more efficient vehicle management. Oversaw the operations of drivers and vehicles.

Assistant Accountant

KPMG Auditores e Consultores, SA

Financial Management and Analysis: • Manage comprehensive accounting responsibilities for various client companies, utilizing Primavera software to enhance financial management and analysis. • Prepare and filing tax returns, ensuring strict compliance with regulatory standards using Primavera’s Software. Balance Sheet and Bank Reconciliation: • Conduct monthly balance sheet analyses and bank reconciliations using Primavera, maintaining accuracy and reliability in corporate reporting. • Execute meticulous bank reconciliations, comparing bank statements against internal records to ensure financial integrity and accuracy. Financial Reporting and Operations: • Generate and present detailed financial statements, facilitating month-end account closing and reconciliation procedures with Primavera. • Address and resolved reporting issues, enhancing accounting operations and procedural efficiency through analytical features available in Primavera. General Ledger Management: • Manage the general ledger, including chart of accounts, using Primavera’s sophisticated accounting tools to ensure optimal organization and integrity. • Perform general accounting tasks such as journal entries, account analysis, and balance sheet reconciliations within the framework of Primavera. Tax Computation and Compliance: • Accurately computed taxes owed, utilizing Primavera’s comprehensive features to ensure adherence to current rates, laws, and regulations. Financial Statement Preparation: • Prepare and analyzed financial statements for quarter-end reporting, aligning with both corporate and client standards through Primavera’s integrated functionalities. • Draft and reviewed financial statement compilations, enriching them with data and insights from Primavera, ready for partner review and final approval.