Shipping Coordinator

Duties

• Manage the transportation and storage of equipment, materials, products, and goods, to enable constraint-free project execution
• Provide coordination and oversight of warehouses, terminals, overland (truck/rail) or marine (ship/barge) carriers to meet required service levels, protect product quality, ensuring safe, reliable logistics execution
• Coordinate and manage logistics services, contracts, and technical evaluations for upstream aviation, marine, shore base and ground transportation
• Possess a broad understanding of heavy haul transportation, lifting operations, waste management, materials quality control, and equipment preservation
• Collaborate with the Maputo-based Project Team and Supply Chain organization in support of the management of logistics, materials handling, storage, and preservation
• Provides day-to-day support to travellers to Mozambique (including Contractors), to ensure travellers abide by the travel process prescribed within the Travel Services Guide
• Serve as an interface between the Logistics Advisor, Supply Chain Manager, Contractors, and the port in Nacala to ensure safe, efficient, and timely logistics execution
• Support the timely and efficient submission of Travel Request Forms within the One Logistics app
• Collaboration with the Engineering, Procurement and Construction (EPC) contractors’ Logistics and Materials Management organization
• Foster a collaborative and positive working relationship with the contractor group
• Consistently apply logistics tools and best practices
• Single point of contact for travel request support
• Find aligned solutions within a challenging environment
• Operationalize logistics related deliverables to support project execution
• Continually assess the effectiveness of logistics programs then propose adjustments to ensure continuous improvement and attainment of desired results
• Advise on trend analysis to focus on targeted continuous improvement opportunities

Responsabilities

• Track all equipment/material transiting through both Maputo and Nacala, then expedite equipment/material as required in support of the construction schedule
• Coordinate the importation and customs clearance of all shipments
• Ensure compliance with Mozambican trade regulations, and laws pertaining to importation and customs clearance
• Demonstrate an understanding of local transport, in-country logistics capabilities, and capacities
• Demonstrate Logistics and Materials Management expertise when interfacing with Contractor Logistics and Materials Management personnel
• Interface with project planning teams to identify optimization opportunities, and understand, then resolve logistics challenges
• Possess a general knowledge of local and national environmental and regulatory requirements
• Assist with the planning and execution of personnel travel into and throughout the country of Mozambique
• Ensure that travel requests submitted within the One Logistics program are processed without delay
• Maintain open and frequent communication with the Maputo-based Visa Coordinator, to ensure travel requests are processed timely and remain constraint free
• Field incoming calls and emails, responding appropriately and timely
• Attend project planning and prioritization meetings
• Interface with and influence project disciplines to ensure logistics/materials management considerations are incorporated within both the design and project plan
• Monitor KPIs, and steward the development of material status reports
• Ensure that the EPC issues a weekly report showing the status of all PO’s issued to date, paying particular attention to ROS dates and Project Schedule
• Maintain an accounting of each shipment
• Possess a strong understanding of the capabilities and limitations of Logistics Contractors
• Support the process to pre-qualify, approve, and re-evaluate Logistics Contractors
• Interface with the Logistics Advisor to keep them informed of the qualifications and capabilities of relevant Contractors
• Interface with Contractors to ensure safety, quality, availability, and reliability of logistics execution
• Support the qualification and endorsement of Contractor equipment and services
• Verify that delivery documentation is complete, and in accordance with the P.O.
• Ensure the EPC contractor complies with the P.O. and each item delivered is adequately marked for easy traceability
• Report all Overage, Shortage and Damaged (OS&D) materials to the PMT

Notes

• Only shortlisted applicants will be contacted