Project Manager

CISM - Centro de Investigação em Saúde de Manhiça

CISM is recruiting a Project Manager, to be based in Manhiça.

  • With principal investigator, will analyze the project’s need or requirements
  • Reviewing the current operations and resources
  • Analyzing stakeholder and facilitating their approach
  • Exploring new funding/collaboration opportunities
  • Collaborating with advocacy and communication departments
  • Developing or supporting development of project description and budget
  • Developing or supporting development of project governance structures
  • Developing or supporting development of contractual agreements
  • Developing or supporting development of a project team
  • Ensuring the milestones and timelines are defined and approved
  • Processing necessary approvals by the applicable internal and/or external committees (e.g. Ethics Committees, Scientific Boards, etc)
  • Ensuring the timely and formal project application with full and accurate information as determined by the call’s requirements
Execution & Monitoring
  • Ensuring that project activities are implemented according to project objectives, timelines and resources
  • Monitoring the project progress and ensure timely decision making
  • Monitoring the adherence to the applicable SOPs and guidelines, legal frameworks, written procedures and agreements with the funders/sponsor
  • Ensuring a proper filing (hard copies or electronic documentation) of all project related documents
Team and Line Management
  • Organizing team meetings and training, if applicable
  • Recruitment, training and support of project staff (as applicable)
  • Delegating specific tasks and responsibilities to the project staff
  • Liaising with external subcontracted services (if applicable), develop relevant agreements/contracts for the services to be provided, as well as ensuring management of these contractors according to the project requirements
  • Carrying out a performance evaluation of project team members, if applicable, and sharing the results with the Principal Investigator as well as the Human Resources department
Communications, Partnerships and Reporting
  • Reporting on project to funding bodies and the Principal Investigator
  • Ensuring timely reporting and appropriate dissemination internally and to stakeholders and project partners
  • Serving as focal point for internal and external communication, maintaining contacts with funders, stakeholders, providers, etc
  • Organizing and documenting regular project meetings (teleconferences and face-to-face), including developing agenda, minutes and action items
  • Coordinating with advocacy department and ensure advocacy at technical level
  • Coordinating with communication department and ensure communication and dissemination at technical level
  • Participating in publications and oral presentations
  • Driving internal synergies with other projects within the institution
Budget Accountability and Invoicing
  • Overseeing budget management and procurement
  • Overseeing /assessing the Principal Investigator on spending such that resources are available for project activities
  • Identifying critical issues and budget needs
  • Assuring appropriate and timely allocation of resources necessary to achieve objectives
  • Developing or supporting development of financial reports, with special attention on financial justification of activities done
Closing & Evaluation
  • Promoting the timely finalization of all activities across all of the process groups to formally close the project or a project phase
  • Closing each contract applicable to the project or project phase
  • Ensuring the financial closing of the project budget and account, if applicable
  • Enabling the formal acceptance of the project by presenting timely and accurate final reports and agreed deliverables
  • Ensuring the administrative closing by archiving of the files
  • Documenting lessons learned and assessing the staff performance
  • Collaborating with the dissemination of results and outcomes
  • University degree (equal to 4 years of college) or equivalent.
  • Proven experience in project management in areas of biomedical research or health
  • Excellent command of English is required. Portuguese skills will be advantage.
  • Excellent computer skills: MS Word, Excel, PowerPoint, e-mail management software, Web content management tools
  • Experience in project and team management and in the biomedical research or health related
  • Experience in international working context is required
  • Strong organizational skills for multi-tasking daily work, used to work in a goal-oriented approach, and strong attention to detail
  • Team player with the ability to work independently without supervision
  • Critical thinking and problem solving skills, able to anticipate and to redefine strategies if necessary
  • Good people management skills and strong communicator with the ability to set clear performance oriented objectives
  • Ability to lead and to encourage a team
  • Strong interpersonal skills
  • Objective and diplomatic approach towards internal and external collaborators, with the ability to negotiate and set fair agreements
  • Ability to adapt to changing situations focusing on the needs, goals and priorities of the project and the organization
  • Willingness to travel occasionally at international level
  • Ability to work in a dynamic and multi-cultural environment
  • Cover Letter
  • Curriculum Vitae
  • Due to the amount of applications, only candidates considered for the job will be contacted
  • Indicate the source of this job post:
  • Clearly state for which position your are applying and/or the job reference
  • To submit your application please use the contacts listed above, on the right column
This vacancy is no longer accepting applications


  • Entidade CISM - Centro de Investigação em Saúde de Manhiça
  • Local
  • Categoria
  • Tags
  • Publicado 11.10.2013
  • Expira 31.10.2013
  • Partilhar vaga por email
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  • Traduzir para Português

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