Project Administrator

Duties

• Support project planning and maintain schedule tracking (milestones, delays, dependencies)
• Coordinate meetings, prepare minutes, and track actions
• Ensure clear and timely communication among all stakeholders
• Monitor progress and follow up on deliverables
• Maintain structured document control systems (versioning, distribution, archiving)
• Track submissions, approvals, and correspondence
• Ensure records are accurate and audit-ready
• Manage day-to-day operations of the site office
• Coordinate logistics, travel, and site access
• Maintain a professional, organized work environment
• Plan and manage VIP visits, site tours, and official engagements
• Prepare itineraries and briefing materials
• Ensure high standards of protocol, presentation, and confidentiality
• Assist with requisitions, purchase orders, and vendor coordination
• Track procurement activities and deliveries
• Support invoice verification and payment processes
• Maintain accurate financial records
• Support reporting on progress, schedule, and key metrics
• Ensure compliance with project procedures and policies
• Assist audits and project close-out documentation

Requisites

• Degree/Diploma in Business, Project Management, Construction, or related field
• 3–5 years of project administration experience (construction preferred)
• Familiarity with document control systems and scheduling tools (e.g., MS Project, Primavera)
• Proficiency in MS Office and project systems (e.g., Procore, SAP, Aconex)
• Strong communication and coordination skills
• Excellent organization and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professionalism, discretion, and reliability
• Effective stakeholder communication
• Accurate document control and reporting
• Strong support to schedule tracking and delivery
• Efficient office and VIP coordination

Notes

• Only shortlisted applicants will be contacted