Vaga

Programme Associate

UNDP

UNDP is recruiting a Programme Associate, to be based in Maputo, Mozambique.

Duties
  • Support in the formulation of Programme Strategies
  • Programme Management Support
  • Administrative and Financial Management Support to the Programme Unit
  • Facilitation of Knowledge Building and Knowledge Sharing
  • Collect and present background information for the preparation of effective application of RBM tools
  • Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements
  • Assemble briefing materials and prepare power-point and other presentations for the programme unit
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers
  • Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications
  • Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project
  • Support the Programme Team in the financial management of Programmes
  • Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources
  • Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations
  • Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents
  • Support the Programme team in the tracking and reporting on mobilized resources
  • Review of Financial Reports; preparation of non-PO vouchers for development projects
  • Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas
  • Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
  • Create requisitions in Atlas for development projects registers of goods receipt in Atlas
  • Make budget check for requisitions, POs and vouchers
  • Prepare cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts
  • Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery
  • Support synthesis of lessons learnt and best practices related to programme management
  • Support synthesis of lessons learned and best practices in programme finance
  • Sound contributions to knowledge networks and communities of practice
  • Support organization of training for the office staff and partners on programme and operations related issues
Requisites
  • Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct
  • Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work
  • Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff
  • Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity
  • Demonstrate and safeguard ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Take charge of self-development and take initiative
  • Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
  • Facilitate and encourage open communication and strive for effective communication
  • Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
  • Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution
  • Encourage learning and sharing of knowledge
  • Demonstrate informed and transparent decision making
  • Ability to administer and execute administrative processes and transactions
  • Ability to perform work of confidential nature and handle a large volume of work
  • Ability to support a team and team building skills
  • Good knowledge of administrative rules and regulations
  • Strong IT skills
  • Focuses on result for the client and responds positively to feedback
  • Ability to handle web-based management systems
  • Attention to detail
  • Strong knowledge of office software packages
  • Strong organizational and planning skills
  • Ability to work well under pressure, and to meet deadlines
  • Ability to extract, interpret, analyze data and resolve operational problems
  • Completion of secondary education is required
  • Undergraduate degree is desirable
  • A minimum of 6 years of programme and/or administrative experience preferably in a large or international corporation or organization
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
  • Fluency in English and Portuguese
Notes
  • Only short listed applicants will be contacted
How to Apply
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Details

  • Entidade UNDP
  • Local
  • Categoria
  • Tags
  • Publicado 06.07.2016
  • Expira 17.07.2016
  • Partilhar Vaga
  • Reportar erro
  • Traduzir para Português

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