UNDP is recruiting a Programme Associate, to be based in Maputo, Mozambique.
Duties
- Support in the formulation of Programme Strategies
- Programme Management Support
- Administrative and Financial Management Support to the Programme Unit
- Facilitation of Knowledge Building and Knowledge Sharing
- Collect and present background information for the preparation of effective application of RBM tools
- Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements
- Assemble briefing materials and prepare power-point and other presentations for the programme unit
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers
- Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications
- Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project
- Support the Programme Team in the financial management of Programmes
- Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources
- Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations
- Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents
- Support the Programme team in the tracking and reporting on mobilized resources
- Review of Financial Reports; preparation of non-PO vouchers for development projects
- Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas
- Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
- Create requisitions in Atlas for development projects registers of goods receipt in Atlas
- Make budget check for requisitions, POs and vouchers
- Prepare cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts
- Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery
- Support synthesis of lessons learnt and best practices related to programme management
- Support synthesis of lessons learned and best practices in programme finance
- Sound contributions to knowledge networks and communities of practice
- Support organization of training for the office staff and partners on programme and operations related issues
Requisites
- Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct
- Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work
- Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff
- Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity
- Demonstrate and safeguard ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Take charge of self-development and take initiative
- Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
- Facilitate and encourage open communication and strive for effective communication
- Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
- Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution
- Encourage learning and sharing of knowledge
- Demonstrate informed and transparent decision making
- Ability to administer and execute administrative processes and transactions
- Ability to perform work of confidential nature and handle a large volume of work
- Ability to support a team and team building skills
- Good knowledge of administrative rules and regulations
- Strong IT skills
- Focuses on result for the client and responds positively to feedback
- Ability to handle web-based management systems
- Attention to detail
- Strong knowledge of office software packages
- Strong organizational and planning skills
- Ability to work well under pressure, and to meet deadlines
- Ability to extract, interpret, analyze data and resolve operational problems
- Completion of secondary education is required
- Undergraduate degree is desirable
- A minimum of 6 years of programme and/or administrative experience preferably in a large or international corporation or organization
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
- Fluency in English and Portuguese
Notes
- Only short listed applicants will be contacted
How to Apply