Programme Assistant

UN Women is seeking a Programme Assistant, to be based in Maputo.

Duties

1. Support in the formulation of Programme Strategies

• Collect and present background information for the preparation of effective application of RBM tools
• Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements
• Assemble briefing materials and prepare power-point and other presentations for the programme unit
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers

2. Programme Management Support

• Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications
• Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project
• Support the Programme Team in the financial management of Programmes
• Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources
• Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations
• Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents
• Support the Programme team in the tracking and reporting on mobilized resources

3. Administrative and Financial Management Support to the Programme Unit

• Review of Financial Reports; preparation of non-PO vouchers for development projects
• Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas
• Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
• Create requisitions in Atlas for development projects registers of goods receipt in Atlas.
• Make budget check for requisitions, POs and vouchers
• Prepare cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts
• Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery

4. Facilitation of Knowledge Building and Knowledge Sharing

• Support synthesis of lessons learnt and best practices related to programme management
• Support synthesis of lessons learned and best practices in programme finance
• Sound contributions to knowledge networks and communities of practice
• Support organization of training for the office staff and partners on programme and operations related issues

Requisites

• Completion of post-secondary education required (Diploma in Management, Business, Public Administration or related field)
• University degree or equivalent in Business, Public Administration, social science, gender studies, etc, would be an asset
• Minimum of 6 years of programmatic / administrative experience preferably in a large or international corporation or organization
• Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage
• Fluency in English and Portuguese is required

Notes

• Only short listed applicants will be contacted
• Kindly reference the source of this job post: emprego.co.mz

How to Apply

• Apply online at jobs.undp.org/cj_view_job.cfm?cur_job_id=48513