Procurement Officer

DAI Feed the Future Mozambique Value Clain is recruiting a Procurement Officer, to be based in Maputo, Mozambique.

Description

• The Procurement Officer will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls; The main responsibility for this position is to oversee and conduct procurement of goods and services
• The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, interpersonal communication, and the ability to diligently investigating/following up on vendor issues
• The position requires knowledge of the Federal Acquisition Regulations (FAR); The Procurement Officer will be responsible for oversight and ensuring that complete procurement-related back-up documentation is provided prior to submission to Finance Team; S/he will oversee solicitations, and price/cost/reasonability analyses

Duties

• Draft and distribute solicitation and oversee the collection of quotes and bids from vendors in adherence with policies & approved requisitions and quarterly procurement plans
• Monitor, track and expedite all project procurement activities and delivery status of goods/services
• Ensure pricing information is accurate and aligns with acquisition policies
• Conduct price/cost/reasonability analyses
• Review requisition documentation, cost estimates, statements of work, etc
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
• Determine source selection methods for complex procurement to ensure compliance
• Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds
• Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
• Prepare cost evaluation data, and source selection documentation
• Through market research efforts, identify and qualify potential suppliers (and products/services)
• Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
• Maintain compliant procurement file system in DAI’s system
• Work closely with various home office support staff
• Carry out other duties and responsibilities as directed
• Procurement Management Systems: Enforce use of DAI’s operations & procurement system (TAMIS), etc
• Maintain electronic procurement records & files in various DAI’s system platforms
• Ensure all requisitions provide adequate detailed specifications to conduct a proper procurement for the good or service request and provide training to all staff how the submission of a proper requisition
• Train other DAI staff in the use of procurement systems, as necessary
• Policies & Procedures: Ensure integrity, fairness, accuracy, and openness in procurement processes
• Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
• Help project staff become more familiar, and understand, DAI policies and procedures as related to procurement by conducting trainings or other methods as necessary
• Reporting: Develop acquisition planning reports and present to Senior Management on a quarterly basis at a minimum, or more often as required
• Provide weekly estimate of payments to be required to the Accountant for the weekly wire request for project funding
• Monitor and track procurement activities and delivery status of goods/services
• Audit: Ensure complete backup documentation for procurement purchases is submitted to project’s Finance Team
• Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance
• Assist and collaborate in external or internal audits as necessary

Requisites

• Bachelor’s degree in Business Administration or related field
• 5+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
• Minimum 3 years’ experience working in a procurement role for USAID funded projects preferred
• Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to time sensitive demands & inquiries
• Proficiency using Microsoft office suite, and other relevant software
• Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally), provides sound business judgment and contractual oversight
• Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
• Ability to manage and prioritize multiple concurrent bids
• Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
• Extremely well organized and self-directed individual with sound technical skills, and analytical ability
• Fluency in English is required
• Supervisor: Director of Finance and Operations

Notes

• Only short listed applicants will be contacted