Procurement Administrative Associate


Chemonics is recruiting a Procurement Administrative Associate, to be based in Maputo, Mozambique.
  • PROJECT: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Mozambique
  • Background: The overall goal of GHSC-PSM is to procure and provide health commodities for all USAID health programs, including but not limited to, HIV/AIDS, Malaria, Family Planning, and Maternal & Child Health, as well as provide systems strengthening technical assistance to improve supply chain management and commodity security in Mozambique
  • The Procurement Administrative Associate, under the direct supervision of the Procurement Manager, will play an administrative role in the procurement of health commodities under the GHSC-PSM program, in line with the duties and responsibilities outlined below
  • Provide support to the procurement team in ensuring full compliance of procurement activities with USAID and Chemonics rules and regulations, as well as policies and strategies
  • Inform the Ministry of Health and internal customers on commodity lead time
  • Follow up on delivery dates of open Purchase Orders and update the procurement tracker
  • Update the internal customer on upcoming deliveries
  • Send a pre-alert to the recipient laboratory
  • Receive and verify the accuracy of proof of delivery as per the Purchase Order description:
  • Prepare an overview of the proof of delivery and share it with the lab team
  • Assist the lab team with requests related to distributions
  • Ensure that completed procurement files are properly filed in SharePoint and physical file based on the checklist
  • Draft letters, memoranda, emails, etc. and monitor the progress and liaise with vendors during the entire procurement cycle
  • Process and fulfill orders within the procurement system ARTMIS
  • Organize the documents and submit the flow for invoice payments for local and international vendors
  • Conduct the Visual Search for all vendors and contractors before they are engaged to supply goods and/or services
  • Ensure the availability of all supporting documents for audit and review purposes
  • Work closely with project staff to ensure compliance with all applicable rules and procedures, and guide as needed in the processing of VAT exemptions and tax withholdings for the project
  • Perform other tasks as directed by the procurement manager
  • The incumbent for this position should possess the following qualifications:
  • A bachelor’s degree in accounting, business administration, business studies, management, or a related field is required
  • At least 2 years experience working in procurement or a relevant field
  • Demonstrated experience working with USAID or other donor-funded experience desirable
  • Excellent interpersonal, written, and oral communication skills
  • Computer skills in Microsoft Office Suite applications including Word, Excel PowerPoint, and Outlook
  • Fluency in English and in Portuguese written and spoken, required
  • Only shortlisted applicants will be contacted
  • Supervision: The Procurement Administrative Associate will report directly to the Procurement Manager or her/his designee
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  • Entidade Chemonics
  • Local
  • Categoria
  • Tags
  • Publicado 01.04.2024
  • Expira 12.04.2024
  • Partilhar Vaga
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  • Traduzir para Português

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