Line Manager – Shift

Duties

• To ensure the efficient day to day running of the dispatch operation in accordance with the Company Policy and Procedures, HSEQ and Oil Company compliance
• Shift Management:
• Meet the contractual requirements as set out in the transport contract
• Optimise the overall performance, through focusing on asset and staff productivity, fleet optimisation
• Ensure Customer KPI requirements are met
• Overall Supervision of the dispatch activities and report deviations to Transport Manager
• Conduct driver de-briefs and record all problems experienced on route
• Check documentation accurately and report any transgression to Transport Manager
• Obtain potential incident reports/delivery constraints from drivers
• Allocate vehicles to drivers at the start of shifts
• Critical Outcomes:
• Customer satisfaction
• Efficient and effective operational outcomes
• Efficient and optimum utilisation of resources
• Administration:
• Liaise with Workshop regarding break-downs/overnight trips/meter tests and legal requirements after hours
• Approve routing schedule on a daily basis
• Control driver attendance to determine absenteeism and report same to Transport Manager
• Accurate capture of trips
• Ensure driver sign daily attendance sheet before vehicles are allocated
• Preparation of loading documents for trips and pre-loads
• Complete hand-over schedules for next shift
• Compile the failure report for the specific shift and submit to Oil Company and Transport Manager
• Scanning of trip documents to DSSS for processing
• Handling of queries
• Critical Outcomes:
• Quality of accuracy and reporting to Management
• Audit and Compliance:
• Ensure both internal policies, rules and procedures as well as legislation and best practice principles are complied with and necessary corrective action taken
• Critical Outcomes:
• Remain current with legislation
• Company is not exposed to non-compliance risk
• SHERQ:
• Attend bi-monthly safety meetings
• Attend TBT ‘s
• Critical Outcomes:
• Company is not exposed to non-compliance risk
• Data Capturing:
• Capture the following information onto OROS2 system daily:
• Driver attendance register
• Trips
• All pre-loads
• Night-out-allocations
• Verify that all driver details appear on OROS2
• Report system related problems to Transport Manager
• Critical Outcomes:
• Accurate and timeous
• Purchase Orders:
• Issue purchase orders on daily basis for all Depot Operational requirements
• Place orders with Suppliers
• File copies of Purchase Orders
• Send invoices Head Office for payment
• Critical Outcomes:
• Quality of accuracy and reporting to Management
• Accurate and on time payments to Suppliers

Requisites

• Degree in related areas
• Interpersonal skills
• Intermediate MS Office Skills
• Planning and organising abilities
• Fluent in English and Portuguese
• Proactive
• Dynamic
• Attention of details
• Analyse Capacity
• Five years Bulk Transport experience
• Management experience advantageous

Notes

• Only short listed applicants will be contacted