HR & Admin Senior Coordinator

Description

• TechnoServe is a leader in harnessing the power of the private sector to help people lift themselves out of poverty. A nonprofit organization operating in 29 countries, we work with enterprising men and women in the developing world to build competitive farms, businesses, and industries. By linking people to information, capital and markets, we have helped millions to create lasting prosperity for their families and communities
• The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are amazing...when incomes increase and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off
• Country Platform Description: TechnoServe has been providing technical assistance to Mozambique’s industries, agribusinesses, and entrepreneurs with high growth potential for over 25 years, since our office first opened in 1998. We have helped create a competitive and sustainable commercial agricultural sector, which has generated opportunities for small-scale rural producers and suppliers, in addition to new employment opportunities for the rural poor. TechnoServe in Mozambique is known for creating lasting impact in the value chains of cashew and poultry, though we've also worked in agro-forestry, seed systems, horticulture and access to finance. We work with corporate partners to promote investments in key industries and build local supply chains for sourcing, as well as public sector partners to build capacity to regulate and promote growing industries. Our goal in the next 10 years is to scale our impact through leveraging and sharing knowledge and build new partnerships in order to catalyze further change
• Our current portfolio consists of exciting programs delivered by approximately 60 employees working across multiple value chains and enterprise development focus areas
• The HR & Admin Senior Coordinator will report to the Senior HR & Admin Specialist, and will assist in the coordination and execution of the Department activities. The HR & Admin Senior Coordinator is expected to be self-sufficient and proactive, but will be supported by Department lead
• Reports to: HR Senior Specialist
• Grade: 6
• Department: HR & Admin
• Language: Portuguese & English

Duties

Human Resources functions

• Communicating and enforcing HR policies and procedures
• Managing leave administration
• Supporting the HR Senior Specialist in managing the existing local benefit plans, including vendor coordination and invoicing
• Support on the hiring process of new staff
• Supporting on the staff exits, including severance, if applicable, and other exit payments and releases
• Ensure the storage of other personnel information/files required by local laws an keep updated the online employee data
• Supporting work authorization issues related to international staff assigned to the country office
• Process the annual nominal relation in the government system
• Coordinate with the teams on the annual leave planning
• The following activities will be completed in collaboration with the HR Senior Specialist and/or HRBP:
• Development and updating of an Employee Handbook
• Evaluation and roll out of local compensation scales and/or local benefits plans
• Roll out of a performance management process
• Formal disciplinary measures including performance plans, warnings, or terminations
• Ethics and Conflict of Interest investigations

Administration and Logistics

• Ensure communication with internal and external protocols
• Schedule meetings and venues
• Make travel arrangements
• Prepare and distribute correspondence and communications
• Ensure that Fellow and international visitors Visas are processed well in advance
• Hotel and travel booking for staff and visitors
• Ensure that Fellows and international visitors have a handset with local number and internet access
• Regional and international travel bookings for staff
• Control the office fleet and coordinate with project teams
• Assisting on drivers daily plan
• Update timely the contact details of the program team
• Coordinate with the cleaning company to ensure the office is always clean
• Prepare payment process for the country partners vendors
• Manage the office assets

Requisites

• Bachelor’s degree in a relevant area, with 2 years of professional experience, or four years of relevant professional experience in lieu of a degree
• Previous experience supporting human resources functions
• Strong computer skills, including MS Word, PowerPoint, Excel
• Ability to balance multiple priorities and meet demanding deadlines
• Should be proactive and team player
• Demonstrated commitment to advancing gender equality
• Excellent interpersonal, oral and written communication skills
• Experience in building strong relationships with partners
• Ability to generate innovative solutions
• Basic English language, fluency in local languages would be an advantage
• Curious, creative, innovative, energetic, flexible, proactive, excellent team and individual collaborator, self-motivated and motivator of others

Notes

• Only shortlisted applicants will be contacted
• Indicate the source of this job post: emprego.co.mz
• We encourage all qualified individuals who share TechnoServe's vision of improving the lives of others through proven business solutions to apply
• With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes
• We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks
• If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at recruitment@tns.org or call +1 202 785 4515
• TechnoServe believes that achieving prosperity requires the full and free participation of women and youth. Our Gender Policy and commitment to programmatic excellence requires that we engage, empower and benefit both women and men, whether at the level of our beneficiaries or our staff
• By joining our team, you will benefit from a working environment that respects women and men and believes in the professional development of each one
• TechnoServe is an equal opportunity employer for minorities, women, protected veterans and people with disabilities