Finance and Compliance Manager

DAI Feed the Future Mozambique Value Clain is recruiting a Finance and Compliance Manager, to be based in Maputo, Mozambique.

Description

• The Finance and Compliance Manager is a key member of the operations tema; S/he will play a pivotal role in overseeing adherence to project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, financial policies, procedures, controls, and reporting systems; The individual ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, and partner’s relationships, audit backup documentation, and directly supervises and supports the project’s Accountant; He or she will be responsible for compliance, cash flow analyses, and the overall financial well-being of the project

Duties

• Management: Responsible for providing training, guidance and direction to project Accountant
• Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with local practice and advising project management with options and recommendations
• Responsible for coordinating documentation requirements with various departments, i.e. procurement, grants, logistics, Human Resources, Inventory Management, Technical/Delivery and other areas before final payment of vendors
• Responsible for providing training to staff on finance procedures and documentation requirements
• Financial Reporting: Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting)
• Responsible for ensuring project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID
• Responsible for ensuring that all contractual financial reporting requirements are identified and complied in a timely and accurate manner
• Ensures that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner
• Reviews and submits monthly reconciliation reports
• Monitors and submits advance, commitment, and grant reports as applicable
• Develops and submits other project reports necessary and based on registration requirements to local authorities
• Oversees the reporting of expenses by regional offices
• Monitors and reports on partner/vendor payment schedules and obligations
• Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable
• Audit: Manages preparation of internal and external financial audits
• Supports responses and actions to internal audit comments
• Conducts reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM) before payment of vendors
• Performs regular spot audits on project’s financial files
• Reviews final financial vouchers for completeness and accuracy before submission for final approval to the Director of Finance and Operations and Chief of Party
• Ensures completed voucher with all required backup documentation is uploaded to relevant system according to set deadlines
• Policies & Procedures: Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract
• General Accounting/Financial Management: Reviews wire requests for field project implementation
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Ensures the timely deposit of cash receipts
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed
• Ensures the safeguard of bank checks, and cash receipts
• Ensures proper segregation of duties within the Finance Department
• Manages banking relationships and coordinates periodic updates for checking account signers
• Reviews and approves bank reconciliations performed by the field accountant
• Reviews project cost data prior to submitting Oracle data reports to DAI Washington
• Maintains file management systems for soft and hard copy documentation
• Establishes guidelines for maintaining partnership files and activities as applicable
• Maintains files on procurement/subcontractor documents and modifications as applicable
• Directs the schedule of financial activities to ensure the timely preparation of budget related reports
• Supervises periodic cash counts
• Ensures non-billable expenses are thoroughly reviewed and are kept to a minimum
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
• Travel Advances & Reimbursements: Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel
• Maintains procedures to ensure accurate and timely reconciliation of travel advances
• Reviews outstanding advances and aging reports for accuracy
• Payroll: Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications
• Reviews overtime expenses (if applicable per Project Schedule of Authorities)
• Ensures final timesheet balances are accurate
• Serves as backup for payroll processing when applicable
• Financial Systems: Oversee and Monitor use of field accounting system (FER and FAS), cloud software for backup documentation, DAI’s project management system (TAMIS), etc
• Communicates with home office system support teams on system or operations troubleshooting technical issues
• Trains finance staff in any financial system knowledge gap
• Ensures that voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation – BOX
• Reporting: Trains, supervises, and mentors the Accountant, including planning, assigning, and directing work; appraising performance, and addressing and resolving problems for direct report

Requisites

• B.A. Degree in Accounting, Finance, Business Administration or equivalent. Advanced degree MBA, CPA or equivalent preferred
• 8+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
• Minimum 2 years’ experience managing USAID funded projects
• Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
• Accuracy in working with large amounts of data
• Experience supervising staff
• Ability to respond effectively to the most sensitive inquiries or complaints
• Experience with enterprise accounting software, and Microsoft office suite
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc)
• Demonstrated report writing skills in English is required
• An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Fluency in English is required
• Supervisor: Director of Finance and Operations

Notes

• Only short listed applicants will be contacted