Finance and Compliance Manager


DAI Feed the Future Mozambique Value Clain is recruiting a Finance and Compliance Manager, to be based in Maputo, Mozambique.

  • The Finance and Compliance Manager is a key member of the operations tema; S/he will play a pivotal role in overseeing adherence to project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, financial policies, procedures, controls, and reporting systems; The individual ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, and partner’s relationships, audit backup documentation, and directly supervises and supports the project’s Accountant; He or she will be responsible for compliance, cash flow analyses, and the overall financial well-being of the project
  • Management: Responsible for providing training, guidance and direction to project Accountant
  • Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with local practice and advising project management with options and recommendations
  • Responsible for coordinating documentation requirements with various departments, i.e. procurement, grants, logistics, Human Resources, Inventory Management, Technical/Delivery and other areas before final payment of vendors
  • Responsible for providing training to staff on finance procedures and documentation requirements
  • Financial Reporting: Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting)
  • Responsible for ensuring project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID
  • Responsible for ensuring that all contractual financial reporting requirements are identified and complied in a timely and accurate manner
  • Ensures that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner
  • Reviews and submits monthly reconciliation reports
  • Monitors and submits advance, commitment, and grant reports as applicable
  • Develops and submits other project reports necessary and based on registration requirements to local authorities
  • Oversees the reporting of expenses by regional offices
  • Monitors and reports on partner/vendor payment schedules and obligations
  • Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable
  • Audit: Manages preparation of internal and external financial audits
  • Supports responses and actions to internal audit comments
  • Conducts reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM) before payment of vendors
  • Performs regular spot audits on project’s financial files
  • Reviews final financial vouchers for completeness and accuracy before submission for final approval to the Director of Finance and Operations and Chief of Party
  • Ensures completed voucher with all required backup documentation is uploaded to relevant system according to set deadlines
  • Policies & Procedures: Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract
  • General Accounting/Financial Management: Reviews wire requests for field project implementation
  • Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
  • Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
  • Ensures the timely deposit of cash receipts
  • Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed
  • Ensures the safeguard of bank checks, and cash receipts
  • Ensures proper segregation of duties within the Finance Department
  • Manages banking relationships and coordinates periodic updates for checking account signers
  • Reviews and approves bank reconciliations performed by the field accountant
  • Reviews project cost data prior to submitting Oracle data reports to DAI Washington
  • Maintains file management systems for soft and hard copy documentation
  • Establishes guidelines for maintaining partnership files and activities as applicable
  • Maintains files on procurement/subcontractor documents and modifications as applicable
  • Directs the schedule of financial activities to ensure the timely preparation of budget related reports
  • Supervises periodic cash counts
  • Ensures non-billable expenses are thoroughly reviewed and are kept to a minimum
  • Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
  • Travel Advances & Reimbursements: Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel
  • Maintains procedures to ensure accurate and timely reconciliation of travel advances
  • Reviews outstanding advances and aging reports for accuracy
  • Payroll: Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications
  • Reviews overtime expenses (if applicable per Project Schedule of Authorities)
  • Ensures final timesheet balances are accurate
  • Serves as backup for payroll processing when applicable
  • Financial Systems: Oversee and Monitor use of field accounting system (FER and FAS), cloud software for backup documentation, DAI’s project management system (TAMIS), etc
  • Communicates with home office system support teams on system or operations troubleshooting technical issues
  • Trains finance staff in any financial system knowledge gap
  • Ensures that voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation – BOX
  • Reporting: Trains, supervises, and mentors the Accountant, including planning, assigning, and directing work; appraising performance, and addressing and resolving problems for direct report
  • B.A. Degree in Accounting, Finance, Business Administration or equivalent. Advanced degree MBA, CPA or equivalent preferred
  • 8+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
  • Minimum 2 years’ experience managing USAID funded projects
  • Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
  • Accuracy in working with large amounts of data
  • Experience supervising staff
  • Ability to respond effectively to the most sensitive inquiries or complaints
  • Experience with enterprise accounting software, and Microsoft office suite
  • Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc)
  • Demonstrated report writing skills in English is required
  • An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in English is required
  • Supervisor: Director of Finance and Operations
  • Only short listed applicants will be contacted
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  • Entidade DAI
  • Local
  • Categoria
  • Tags
  • Publicado 24.03.2017
  • Expira 03.04.2017
  • Partilhar Vaga
  • Reportar erro
  • Traduzir para Português

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