Development Program Specialist (Budget Team Leader), FSN-12 Equivalent


USAID is recruiting a Development Program Specialist (Budget Team Leader), FSN-12 Equivalent, to be based in Maputo, Mozambique.
  • The USAID Development Program Specialist (Budget Team Leader) serves as the budget expert and advisor to the 73-person Integrated Health Office (IHO) Team, overseeing management and managing budgets for IHO activities with average annual OYB about $300 Million. S/he is responsible for management, oversight and coordination for all processes involving funding, ensuring the IHO programs operate in accordance with operational best practices and in compliance with the Mission and Global Health (GH) policies and procedures, and GOM priority objectives. S/he is the IHO Team’s recognized authority in program planning, budgeting and the analysis and evaluation of programs and issues
  • The Development Program Specialist (Budget Team Leader) leads and coordinates collaborative work with the Mission's Program, Finance and Acquisition and Assistance Offices, the U.S. President's Emergency Plan for AIDS Relief (PEPFAR) Coordinator Office and Office of HIV/AIDS (OHA), and supports compliance with appropriate financial and budget guidance specific to each funding source involved
  • S/he is typically delegated responsibility and authority to lead the team's efforts in program planning, budget execution and reporting; managing and tracking funds as they are committed and expended; and in monitoring, analyzing and evaluating programs or organizational effectiveness. S/he provides guidance and budget approvals on all program/project design and strategic documents for the Integrated Health Office Team. Leads the work of Budget Team and supervises three CCNPSC professional positions – two FSN-4005-11 USAID Development Program Specialists (Budget), and one FSN-4005-10 USAID Development Program Specialist (IHO Operations); and provides work guidance, coaching, and on-the-job training to other IHO administrative and project management staff on variety of regulations and actions related to program/project budgeting
  • The incumbent is expected to perform some work-related travel up to 5% of the time
  • SOLICITATION NUMBER: 72065623R10005
  • ISSUANCE DATE: January 25, 2023
  • CLOSING DATE AND TIME: February 27, 2023, 5:30 p.m. Maputo Time, Mozambique
  • SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC- Local Compensation Plan) – Development Program Specialist (Budget Team Leader), FSN-12 Equivalent
General Information:
  • SOLICITATION NO.: 72065623R10005 opened to all Mission current employees and external candidates who meet the stated qualifications
  • ISSUANCE DATE: January 25, 2023
  • CLOSING DATE/TIME FOR RECEIPT OF OFFERS: February 27, 2023, – 5:30 PM Maputo Time, Mozambique
  • POINT OF CONTACT: Human Resources Section, email at
  • POSITION TITLE: Development Program Specialist (Budget Team Leader)
  • MARKET VALUE: USD77,642 – USD108,684 per annum, equivalent to FSN-12 (Step1-12). In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Mozambique. Final compensation will be negotiated within the listed market value
  • PERIOD OF PERFORMANCE: The base period will be one year, estimated to start on or about April 2023. Based on Agency need, the Contracting Officer may exercise an additional option period for the dates estimated as follows:
  • Base Period: April 2023 – April 2024
  • Option Period 1: April 2024 – April 2028
  • PLACE OF PERFORMANCE: Maputo, Mozambique,
  • ELIGIBLE OFFERORS: To meet basic eligibility requirements, the applicant must be a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country. Applicants must submit a complete application as outlined in Section IV
  • SECURITY LEVEL REQUIRED: Employment Certification (RSO Certification)
Evaluation and Selection Factors
  • The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c) . In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at
The following evaluation factors are established:
  • Education: 10 points
  • Prior Work Experience: 25 points
  • Job Knowledge 30 pointsSkills and Abilities: 25 points
  • Language Proficiency: 10 points
  • Maximum Points: 100 points
  • Per this scoring Job Knowledge and Skills and Abilities are the most important factors, followed by Prior Work Experience, Language Proficiency and Education. Applications will initially be screened for conformity with minimum requirements. Only applicants who meet the minimum qualification requirements for the position will be considered. Candidates will be evaluated based on relevant education, prior work experience, knowledge, language proficiency, skills and abilities demonstrated in their application packages. A Technical Evaluation Committee (TEC) will be convened to review applications and evaluate them in accordance with the evaluation criteria. Applications from candidates who do not meet the required selection criteria will not be scored. Only shortlisted applicants will be contacted and will be invited for a language test. Candidates successfully passing the language exam will be invited for an oral interview and may also be required to pass a written test. No response will be sent to unsuccessful applicants
  • Professional references will be conducted for the top ranked candidate and will be utilized to supplement the TEC’s recommendation to the Contracting Officer to offer the position to the top ranked candidate. USAID/Mozambique reserves the right to solicit references from other sources as deemed appropriate
  • Final selection will be based on the application package, language abilities, oral interview and reference checks. This is a local position and compensation will be in accordance with the Local Compensation Plan
Program Planning, Management and Reporting: 60%
  • Coordinates and contributes substantively to IHO operations in program planning and implementation and ensures that all program documentation for planning and reporting is fulfilled by IHO staff timely and in accordance with the Agency requirements
  • Expertly advises on, contributes to and supports the design, procurement, implementation and management of the health portfolio. This includes analyzing and providing guidance to the IHO Team on what kinds of documentation are required based on regulations, requests/guidance from USAID/W, ADS guidance and other relevant policies for USAID/Mozambique programs, Global Health, PEPFAR and PMI programs
  • Advises Integrated Health Office Chief, Program Office and Mission management on consistency with USG regulations and policies, application of best practices, and coherence with government and donor objectives of IHO program documents, studies, proposals, and evaluations
  • Provides analyses and expert advice to the IHO team and Mission Management, including to the Mission Director, through written correspondence and oral presentations
  • Ensures that documentation of IHO activities in Mozambique is prepared and submitted in a timely fashion to USAID/Washington, with adequate time for the IHO Management team’s review and approval
  • Leads, contributes and supports the team ensuring that annual Operational Plans are developed and submitted on time, approved and updated in line with IHO's vision, mission and strategic priorities
  • Provides oversight during annual planning exercises for the Country Operational Plan (COP), Operational Plan (OP), and Malaria Operational Plan (MOP) to ensure alignment among narratives, financial and technical reports
  • Works closely with the PEPFAR Coordinator Office (PCO) and interagency budget team in the preparation of the COP budgeting and reporting documents
  • This includes, but not limited to, completing the FAST tool (Funding Allocation to Strategy), reviewing the End of Fiscal Year (EOFY) Report, preparing the Operational Plan Updates (OPU) and coordinating the Expenditure Reporting (ER) exercise. S/he also supports the IHO interagency Budget Working Group and serves as the focal point in liaising with the PEPFAR Coordinator’s Office (PCO) and USAID/OHA on budget and financial matters. Guides and collects input from COR/AORs, activity managers and implementing partners, and based on it drafts and compiles IHO’s annual and semi-­annual reports, responds to various supplementary information inquiries, and coordinates with the Mission's Program Office to contribute IHO information for USAID/Mozambique's annual planning and reporting processes to USAID/Washington. Responds, mostly in writing, to inquiries by the Government of Mozambique to provide information on USAlD Health-related activities; generates regular financial data analyzes to inform and facilitate decision-making
  • Guides, coordinates, develops appropriate procedures and tools, and provides coaching and on-the-job training to IHO staff to foster a culture of documentation, information management and professional accountability for results and build capacity of IHO teams, strengthens coordination and to ensure smooth office operations
  • Supervises three Budget Team Specialists and supports IHO by providing work guidance and training to up to five CCNPSC project management specialists and assistants. S/he supports the Supervisory Health Officer and Operations Division Chief ensuring the team training and adherence to IHO's administrative and organizational procedures, participates in the recruitment of key positions and works with EXO/HR Specialists to ensure that Performance Evaluations, Work Objectives, Individual Development Plans, and position descriptions for supervised staff are developed, accurate, in place, and adhered to HRM requirements
Budget Tracking and Analysis 25%
  • The Development Program Specialist (Budget Team Lead) leads the IHO budget formulation, prepares detailed analysis and estimates of IHO annual funding needs for one and more (up to five years forward) budget years, and tracks use of funds. Plans and analyzes program budgets, collects and analyzes complex data and prepare precise, accurate, and complete reports; analyzes accounting records and determines the need for various types of entries and adjustments; records, reconciles, and balances accounts; and, relates the purpose and objectives of programs/projects to their costs and fiscal requirements. Relates funds management to Mission Development Objective Teams and regional needs; and, based on understanding of changes in strategic program priorities and deadlines, their implications for budget management, recommends appropriate adjustments to IHO financial plans. Resolves problems and recommend solutions in complicated situations, taking into consideration myriad factors and variables, such as late budget appropriations and delayed availability of funds, uncertain funding levels, and unexpected budget reductions
  • Provides the IHO Team, Program Office and Mission Management with procedural and regulatory guidance concerning availability of or limitations on the use of special funds
  • Coordinates with the Mission's Budget Officer and the IHO Strategic Information Team the development and oversight of automated systems for tracking budgetary processes including OYB levels, allowances, obligations, Congressional Notifications, earmarks/directives, and mortgages
  • Modifies those systems throughout the year to track budgetary information needed by the Teams, Integrated Health Office Chief, Mission Director, and the Office of HIV/AIDS (OHA) budget team
  • Monitors USAID obligations, expenditures and pipelines and tracks outlays against the approved budget levels
  • The Budget Team Lead oversees the development of all GLAAS Requisitions and pre-GLAAS Checklists for program and staffing and manages funds in line with the Missions Cost of Operations Budget (allocation of costs), and tracks obligations and expenditure of these funds. S/he ensures that the budget system is effectively utilized as a tool in measuring program performance and effectiveness. The incumbent works with the Financial Analysts in the Financial Management Office and the Budget Specialists in the Program Office to ensure routine monitoring of IHO portfolio of project budgets is in place and accurate, each activity budget is managed within approved spending levels and accurate projections are completed to ensure a steady and adequate obligation of funds for program expenditure
  • The incumbent engages with Implementing Partners (IPs) in monitoring finances and collaborates mid-level provincial GoM counterparts in G2G programming, when necessary
  • Additionally, the incumbent represents USAID on the Interagency Budget Technical Working Group, where they are responsible for negotiating budget distribution across programmatic elements. The incumbent uses tact and diplomacy in dealing with various stakeholders when sensitive issues arise around IHO budgeting and finance issues
  • Coordination Duties and Management of GH-Technical Assistance to Missions Contract 15%
  • The Budget Team Leader updates and coordinates with the Operations Chief in organizing, and substantively participates in meetings with the budget, program and administrative staff. S/he works with the Acquisition and Assistance Office to ensure that IHO follows appropriate procurement rules and regulations as per USAID procurement policy and regulation requirements (ADS 300} and that the procurement planning processes are streamlined. Prepares and oversees the preparation of briefing documents including charts, PowerPoint presentations, success stories and other documents as needed for both internal and external use in coordination with the Strategic Information Team. In addition, the Budget Lead supports the Team in overall coordination and management of GH-TAMS short term technical assistance mechanisms for fielding consultants. S/he initiates requests for GH-TAMS through drafting of Action Memos for the Front Office approval, coordinating with technical officers in generating scope of work and level of effort. The Budget Team Leader liaises and troubleshoots to resolve bottlenecks, reviews draft budgets and prepares pre-obligation documents. Coordinates with the Office of Financial Management and Program Office to ensure all documentation is completed for the timely transfer of funds for consultant contracts. The Budget Team Leader monitors pipelines on GH-TAM contracts and provides other administrative support, when needed
  • Travel: The job holder will be expected to perform work-related travel
  • Position Elements:
  • Supervision Received: The incumbent reports directly to the Operations Division Chief (USDH Supervisory Health Officer, FS-01), with general guidance from the IHO Office Director (USDH Supervisory Health Officer, FE) or his/her designee. The supervision is of general nature and the incumbent is expected to independently oversee the portfolio according to USAID policies or accepted practices, and consulting with the supervisor as necessary, and when receiving assignments and setting Work Objectives. Assignments are made orally and in writing. The supervisor provides a review of the assignment, the goals and objectives to be achieved and the results expected. Work is reviewed in terms of results achieved. Most assignments occur in the normal course of the work, but the incumbent will seek advice and assistance as necessary on sensitive and complicated issues, and when determines that issue must be coordinated with the supervisor, e.g., when critical or urgent decisions are required from the Front Office, USAID/Washington or the GoM
  • Supervision Exercised: The incumbent supervises three CCNPSC professional positions -- two FSN-4005-11 Development Program Specialists (Budget), one FSN-4005-10 USAID Development Program Specialist (IHO Operations); and provides work guidance, on-the-job training and mentoring to other teams administrative and project management staff across IHO
  • Available Guidelines: Available regulatory guidelines include U.S. Mission-wide policy, , Mission Country Cooperation and Development Strategy, U.S. Appropriations Law, US Department of State Foreign Affairs Manuals/Handbooks (FAM/FAH), general directives, notices, and Bi-lateral Agreement; USAID Mission Orders, USAID’s Global Education Strategy, Automated Directives System (ADS), Code of Federal Regulations (CFR), Foreign Assistance Regulations (FAR), USAID’s Acquisition Regulation (AIDAR), PEPFAR, PMI and other USAID specific guidelines, as well as and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation, or working with others to interpret these guidelines
  • Exercise of Judgment: Substantial independent judgment is required in planning and determining budgets for the IHO programs and project activities, their impact on Mission Development Objective (DO) Teams and activities, and in recommending choices among conflicting demands for resources. Judgment is required in planning, monitoring, and evaluating design and program activities vis-à-vis proposed and allocated budgets. Judgment must be exercised in resolving technical and/or operational problems encountered, evaluating the relevance and reliability of budget information concerning their implementation; organizing and presenting budget data in the preparation of required annual budget and reports and other documents; and preparing and presenting briefings; to complete work independently; and, and maintain accountability for results achieved, as well as in determining the need for consultation with superiors when circumstances require. Independent judgment is required to make decisions, based on careful analysis of facts and variables, possible alternatives, potential political and development implications and impact. Considerable judgment is exercised: in coordinating with the Office Director, Mission Director and USAID/W in analyzing funding needs for the Mission’s Operational Year Budget (OYB); generating inputs for the Congressional Budget Justification; and compiling the Annual Operational Plan. The incumbent must exercise judgment in negotiating sensitive conversations with the interagency. Solid judgment is required to determine which issues should be brought to the attention of senior IHO management and recommend appropriate solutions to the Office Chief, Mission leadership, USAID/Washington and GoM officials, when required
  • Authority to Make Commitments: The incumbent has no authority to independently commit USG/USAID funds, but is expected to exercise informed judgment in recommending actions related to the technical area of expertise within scope of work. The incumbent exercises the authority given to program specialists, and may make administrative arrangements consistent with ADS guidance and Mission policy and based on available guidelines and professional judgment. Guidance is sought when needed from the supervisor
  • Nature, Level, and Purpose of Contacts: The incumbent has a full range of contacts within the Mission, at all levels, including but not limited to, the Front Office, the Program Office, and IHO Team Leaders and members, and engages with contractors and grantees implementing USAID-funded activities or projects. Within the Embassy, contacts are with counterparts, the interagency and with senior staff, as needed. Host­- government, local, and other contacts vary widely with the type of activity being implemented, and may be at any level - particularly at the provincial and district levels throughout the region. Frequent and substantive personal contacts requiring tact and diplomacy with senior officials from the donor community, other associated agencies, and the private sector and mid-level to senior officials in host and regional government departments and ministries regarding G2G programming as well as for the purpose of providing technical expertise concerning design and program issues, coordination, and consultation, explaining and defending PEPFAR, PMI and USAID policies, objectives, and procedures, and transmitting and interpreting Host-Government and private-sector attitudes and concerns to senior USAID officials
  • Time Expected to Reach Full Performance Level: One year Support Items: The incumbent will be provided with office space, equipment, and supplies
  • PHYSICAL DEMANDS: The work requested does not involve undue physical demands
  • Education: A Bachelor’s degree or local equivalent from an accredited program in any of the following fields: Public/Business Administration, Financial Management, Accounting, Economics, Statistics, Computer Science, Social Science, Public Health or other relevant fields is required
  • Prior Work Experience: A minimum of seven years of progressively responsible professional experience in financial analyses and accountability systems and/or program budgeting, budget planning, documentation, justification, acquisition and assistance and execution, related to international development assistance programs involving design, management and implementation in developing countries. Professional accounting experience which demonstrates increasingly responsible financial management experience is required. At least two years of this experience should have been in the field of development assistance related to health. Positive teamwork experience demonstrating ability work collaboratively as a member and team leader able to motivate a team of people with multiple diverse backgrounds and cultures to achieve goals and results
  • Post Entry Training: The Specialist is expected to possess the necessary technical training and skills to perform the duties and responsibilities required of the position. Familiarization training in USAID-specific procedures, regulations, program operations methods; supervision, leadership and training methods; and orientation to working from a donor-Agency perspective, etc., will be provided
  • Formal Certification courses such as COR/AOR certification courses, various mandatory courses on project design, management, monitoring and evaluation, and Agency specific financial systems and software such as GLAAS, Phoenix, etc. Other training to maintain professional capability in the field, and courses offered for professional USAID staff, as appropriate; and, courses, seminars, conferences, and other activities to stay abreast of USAID budget and programming business practices will be provided as appropriate. Activities in fields related to the budget function, and needed to maintain and update professional qualifications, will be provided as they become available, subject to the availability of funds
  • Language Proficiency: Fluent (Level IV) written and oral English proficiency and fluent (Level IV) written and oral Portuguese are required
  • Job Knowledge: A thorough knowledge and understanding of budget and accounting principles, theories, practices, and terminology, and a thorough knowledge, or the ability to quickly gain such knowledge, of United States Government (USG) appropriation, allotment, accounting, and other budgeting procedures used in maintaining, reconciling, balancing, and closing accounts; USAID accounting policies, regulations, and procedures; disbursements, reimbursements; and, the principles and practices of cost accrual is required. Superior knowledge and understanding of budget processes, practices, and regulations; an expert in one or more of the following areas: financial management, budgeting, accounting, and/or audit and compliance. A detailed understanding or ability to quickly gain understanding and knowledge of the USAID administrative and functional structure; USAID goals for the region; and, the USAID regional program portfolio. Comprehensive knowledge of Mozambique's economic, political, social and cultural characteristics, and the economic development problems, resources, and resource constraints, development prospects, priorities and of the history of development activities in Mozambique and understanding of the current political and economic situation in the region, and constraints to development; areas of USAID manageable interest/involvement; and, an awareness of key donor organizations, private organizations, non-government organizations, and other workings in the country. The Specialist must have demonstrated knowledge of development assistance environment in Mozambique, and background of the health and/or social sectors in particular. Proficient knowledge of sophisticated computer software for budgeting and fiscal matters; and data base and spreadsheets programs for tracking complex, multi-year, multi-million-dollar budgets for large programs, and various USAID/USG specific software such as GLAAS, Phoenix, etc. and advanced knowledge of sophisticated cloud platforms e.g. Google
  • Skills and Abilities: Strong financial management, administrative, and analytical skills to conceptualize, strategize, develop and implement effective budgeting and performance monitoring and relevant databases for USAID-supported health programs; and strong management and skills used to track the performance of implementing partners
  • Outstanding analytical, written and oral communication and presentation skills to be able to collect and analyze complex data and prepare precise, accurate, and complete reports
  • Strong time management and planning skills, and ability to organize the team and perform in timely manner regular and ad hoc tasks with tight deadlines. Outstanding ability to interpret and convey regulatory directives and related guidance and to organize and present information and to draft clear, concise documents
  • Exceptionally strong proficiency in MS Office applications, such as Word, Excel, and Power Point, Google software and platforms, and other computerized accounting systems, data management and budget formulation tools, including ease and skill in using word processing programs, email, manipulating spreadsheets, standard and Agency specific multiple budgeting software programs for analyzing and synthesizing budget data, program budget tracking and management, PowerPoint and other visualization software for developing presentations and reports, PDF conversion, etc
  • Proven ability to work collaboratively and effectively in a team and interagency environments and to proactively build consensus, and to supervise and mentor others. Excellent interpersonal skills, tact and diplomacy in communicating sensitive and complex budget issues to all levels within USAID and interagency; as well as establishing and maintaining cooperative relations with a wide range of mid- and working-level contacts in the Government of Mozambique (GoM) and in the provinces and districts related to G2G programming
  • This is a local position and compensation will be in accordance with the Local Compensation Plan
  • Only shortlisted applicants will be contacted
Submitting an Offer
  • Eligible Offerors are required to submit electronically to the following email address a cover letter in English with CV/Applicant Resume as well as academic transcripts/diplomas:
  • Offers must be received by the closing date specified in Section I, item 3, and submitted to the following email address
  • Offeror submissions must clearly prominently reference the Solicitation number in the offer submission
  • Names, contact numbers, and e-mail addresses of three professional references from individuals who are not family members or relatives. Reference checks will be conducted for the final selected candidate for the Contracting Officer to make a responsibility determination. USAID/Mozambique reserves the right to solicit references from other sources as deemed appropriate
  • Only interviewed candidates will be informed in writing of the Selection Committee’s final decision.
List Of Required Forms Prior To Award
  • Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the required forms
  • Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - Please be advised that, upon award, the contractor will be required to follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements
  • USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:
  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at
  • and revised AIDAR Appendix J, General Provision contract clauses (GPs) titled “Leave and Holidays” (AAPD 20-08)
  • Contract Cover Page form AID 309-1 available at Pricing by line item is to be determined upon contract award as described below:
  • (C) UNIT
  • (E) AMOUNT
  • (F) 0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)
  • Award Type: PSC
  • Product Service Code: R497
  • Accounting Info: 1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_ 1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)
  • Award Type: PSC
  • Product Service Code: R497
  • Accounting Info: 1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at
  • Ethical Conduct: By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See Regulations
  • PSC Ombudsman : The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the Agency. Please visit our page for additional information:
  • The PSC Ombudsman may be contacted via:
  • Please note that USAID and the U.S. Government NEVER require payment of any money in connection with a job application
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  • Entidade USAID
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  • Publicado 25.01.2023
  • Expira 27.02.2023
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