Compensation Agreements Coordinator

Duties

• Reporting to the Data and Compensation Supervisor and the Land Access Programs Manager, the main activities of the Compensation Agreements Coordinator are to: be responsible for ensuring compensation agreements and all compensation-related documentation is kept up to date, checked for consistency and completeness, appropriately stored and managed and for conducting necessary pre-audit and controls to support formal internal audits
• Receive the executed compensation agreements and related documentation (e.g., proof of payments, household head replacement documentation, land handover documentation, etc.) and check for consistency and completeness; oversee contract file maintenance to ensure that copies of final, fully executed contracts, proofs of payment, in-kind delivery certificates and any related correspondence are systematically filed, updated, uploaded into the project’s data systems and closed out; conduct necessary documentation pre-audit to support formal internal audits on compensation payments; support ensuring compliance with the documentation requirements of the compensation process, from asset survey to compensation delivery and closure
• Advise the Data and Compensation Supervisor of any inconsistencies on individual compensation processes; keep the project team updated on new documents archived and how to access them; coordinate the delivery of physical and digital documents of the land access process between the project and implementing partners; support other priority activities, when necessary, such as (agreement signing, holding field meetings, land and asset survey, etc.); ability to develop scope of work and manage projects and budgets
• Coordinate with local authorities and stakeholders to facilitate resettlement processes; provide support and guidance to affected individuals and communities; ensure compliance with legal and regulatory requirements; prepare reports and documentation related to resettlement activities; to interface with various internal and external stakeholders including, communities and social Affairs Team, Finance Team, Monitoring and Evaluation Team, Implementation Partners and community leadership
• Conduct necessary pre-audit controls to support formal internal audits on compensation payments; observe the safety, health, environmental and social aspects of the execution of the implementing partners’ scopes of work; seek to help them improve their performance through intervention

Requisites

• University degree in relevant area, including rural development, economics and statistics
• Minimum of five (5) years of experience in implementing resettlement-related activities, with focus on compensation program delivery
• Knowledgeable about the resettlement processes that leads to signing compensation agreements and compensation delivery
• Fluency in Portuguese and English (written and spoken) required
• Proven ability to multitask, work independently, manage significant workload and competing demands whilst meeting deadlines
• Ability to develop and maintain good relations with stakeholders particularly other team members, implementation partners and local communities
• Excellent analytical skills, detail-oriented and rigorous

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted