Vaga

Administrative Officer (m/f)

Oxfam

Oxfam is recruiting an Administrative Officer (m/f), to be based in Maputo, Mozambique.
Description
  • Oxfam is a global movement of people working together to end the injustice of poverty. For our Country Office in Maputo we are looking for an Administrative Officer
  • Contract duration: 12 months, Fixed Term
Duties
Provide administrative support
  • Prepare, in the framework of the project cycle of Oxfam Novib or requirements of the back donor, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders and [standard] letters of rejection)
  • Arrange and monitor the (administrative) processes of the programmes and externally funded projects, in line with Oxfam Novib procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this
  • Manage and coordinate program/ project visitors schedules, coordinating with the reception and relevant program staff
  • Take minutes or actions of program meetings, circulates them
  • Arrange meetings/ workshops/ events as required and prepare suitable documentation and material
  • Liaise with the office manager for the acquisition and management of office consumables of the program
  • Provides administrative support during recruitment process of the Programme team. This includes such tasks as; planning of interviews with selected candidates, following up confirmation of attendance with candidates, preparing interview venues, administering forms, booking medical examinations for staff
Document generation & management
  • Manage key strategic documents, ensuring confidentiality is maintained as required
  • Maintain effective program filing, archiving and record keeping systems, both paper and electronic as per Oxfam procedures
  • Under the direction of the Program Manager or Coordinator, undertake information gathering to support programme delivery, capturing and compiling records of research and/or studies carried out by Oxfam and/or partners
  • Deal with and draft responses to internal and external correspondence, on behalf of program staff as appropriate
  • Follow up on report schedules (internally and with partners)
  • Provide a central knowledge repository of Oxfam’s work in Mozambique
  • Write, process and file correspondence, reports and other materials, as the MIS requires
Requisites
  • Degree in Administration or relevant qualification
  • Experience in similar position
  • Knowledge of Oxfam in Mozambique’s programs and systems can be an advantage
  • Fluent in Portuguese, a good command of English (writing and verbal)
  • Attention to detail
  • Ability to multitask
  • Self-organised
  • Computer user skills
  • Interpersonal skills
  • Communication skills
Notes
  • Only shortlisted applicants will be contacted
This vacancy is no longer accepting applications

Detalhes

  • Entidade Oxfam
  • Local
  • Categoria
  • Tags
  • Publicado 18.11.2019
  • Expira 02.12.2019
  • Partilhar vaga por email
  • Reportar erro
  • Traduzir para Português

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