Vaga

Administration Secretary & Receptionist

Plan International

Plan International is recruiting an Administration Secretary & Receptionist, to be based in Nampula, Mozambique.
Description
  • Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls
  • We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected
  • Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
  • We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge
  • We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries
Duties
  • Control in-coming and out-going mail, and manage correspondence and filing system
  • Receive and communicate properly with individuals coming into the organization and direct them to the appropriate office/person after checking with the staff that they want to meet
  • Support on all logistics required on daily basis for the Program Unit Manager
  • Make and answer telephone calls in a courteous manner with internal and external persons and direct them to the concerned individuals
  • Assist on operating office machines such as fax, photocopier, printer, scanner, etc. Receive and ensure all incoming newspapers, journals, magazines, publications are in good order
  • Handle petty cash and other Admin matters
  • Maintain the reception area in clean, attractive and organized manner at all times. Make contacts with relevant persons, send invitation letters, and other logistical functions related to conferences or workshops
  • Receive guests from Regional and International offices and provide them with logistical and administrative support
  • Assist other staff in cataloguing and filing resource materials and publications, and distribution of such materials
  • Assist in obtaining quotations, preparing quotation summary and participating in decisions
  • Develop and maintain a database or roster of organizations and persons by sector and discipline to facilitate contacts and communication
  • Develop adequate understanding of the work of relevant organizations and persons to facilitate contact and communication
  • Perform all HR Administration tasks such as employee filing, leave days control, medical aid control, etc.
  • Perform any other duties as assigned by the immediate supervisor
Notes
  • Only short listed applicants will be contacted
How to Apply
This vacancy is no longer accepting applications

Detalhes

  • Entidade Plan International
  • Local
  • Categoria
  • Tags
  • Publicado 18.06.2018
  • Expira 29.06.2018
  • Partilhar vaga por email
  • Reportar erro
  • Traduzir para Português

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