Visits and Events Coordinator

Duties

• Understand requirements for each event
• Plan event with attention to budget and time constraints
• Manage all the logistics of the event: prepare, gather and organize all means to cover the event/visit such as the list of invited people, transportation, confirmation of attendance, etc.
• Coordinate all aspects related to the event including putting together a dedicated team to prepare the program, coordinate with all entities (within TEPMA1 and externals) and lead the good execution of the program during the visit
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Evaluate event's success and submit reports
• Manage all event operations
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems

Requisites

• Degree in hospitality management, public relations or relevant field is preferred
• Proven experience as event coordinator
• A proven track record of organizing successful events
• Proficient in MS Office
• Excellent vendor management skills
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
• Must speak, read and write English and Portuguese fluently
• Ability to build and maintain effective working relationship with clients
• Excellent team player with good leadership skills

Notes

• Only shortlisted applicants will be contacted