Site Administrator Finance Accounting Payroll

Duties

Finance & Accounting

• Review and process local supplier invoices alongside their supporting documentation
• Maintain the proper filing of invoices, receipts, bank statements, and other financial records
• Maintain monthly cash and bank books and provide support for bank reconciliations
• Coordinate tax and accounting matters in collaboration with local accountants, tax consultants, and Commercial Project Management in the Head Offices located in Austria and Germany

Management of Manpower at Site

• Ensure working time registration and prepare monthly timesheets, which includes tracking leave and overtime records, in coordination with supervisors and the Site Manager
• Take responsibility for the travel management of workers and supervisors, coordinating closely with the Site Manager and the Travel Agency
• Manage permits and visa applications in cooperation with the local tax consultancy, ensuring follow-up with authorities and the monitoring of relevant validity dates
• Track foreign personnel quotas and authorizations, including processing visa renewals and employment-change notifications with the relevant authorities
• Coordinate employment contracts, onboarding and offboarding procedures, monthly payroll, INSS registrations, IRPS, social security declarations and payments, and related documentation with local manpower suppliers and payroll consultants
• Maintain complete personnel files and employment records, encompassing contracts, permits, visas, payroll documentation, and work-accident insurance records
• Manage accommodation and camp issues at the site for workers and supervisors in coordination with the responsible Accommodation & Camp Management
• Liaise with labor, immigration, tax, and other local authorities, and coordinate all required correspondence, employee lists, notifications, and statutory submissions
• Monitor statutory deadlines and personnel compliance requirements, maintain auditable confidential records, escalate compliance issues to Site and Commercial Management, and support official inspections
• Support of Site Manager: Provide support with administrative and office-related issues, including the preparation of documents and reports

Requisites

• Possess a degree or diploma in Accounting, Finance, Business Administration, Economics, or Engineering with an interest in business administration
• Alternatively, have a completed commercial, technical, or accounting-related professional education combined with relevant work experience
• Require additional training in accounting and taxation
• Have 2 years of experience in office management, accounting, and payroll, preferably gained at a construction or installation company
• Demonstrate experience in dealing with public authorities, such as for visa processing
• Have a good understanding of the technical and commercial terminology commonly used in an international construction site environment
• Professional Skills:
• Show proficiency in both spoken and written English
• Show proficiency in both spoken and written Portuguese
• Possess good knowledge of Microsoft Office Applications, particularly Excel, Word, and Outlook
• Be willing to undergo training provided by Andritz for internal software, such as the LMS/Insite tool used for logistics, manpower management, and accounting
• Prior experience with accounting, payroll, or ERP software is considered an advantage
• Personal Skills & Competencies:
• Demonstrate reliability and accuracy when handling invoices, payments, and financial documentation
• Possess strong organizational skills necessary to manage deadlines, documentation, and multiple administrative tasks
• Be proactive, able to work independently, and willing to take ownership of assigned tasks
• Exhibit flexibility and the ability to work effectively under pressure
• Have good communication and interpersonal skills suited for an international working environment
• Additional Requirements:
• Hold a valid driver's license in Mozambique
• Show a willingness to travel within Mozambique if required for administrative or project-related matters
• Have an active registration with the Ordem dos Engenheiros de Moçambique, or a willingness to obtain such registration

Notes

• Only shortlisted applicants will be contacted