Vacancy

Site Administrative Assistant (m/f)

Heading Moçambique

Heading is recruiting for its client, an Oil and Gas Company, a Site Administrative Assistant (m/f), to be based in Palma and Afungi, Mozambique.
Duties
  • Co-ordinate logistics for all visits (including management, VIP, government, vendors & contractors)
  • Set up and allocate offices for visitors
  • Maintain TEPMA1 project personnel onboard (POB) spreadsheet, assist in the update of camp bedding plans and site office plans
  • Maintain rotation schedule and assist rotation planning
  • Co-ordinate vehicles/transport and driver requirements for visitors
  • Manage timesheet signatures collection and distribution
  • Team building functions coordination
  • Some translation from Portuguese to English may be required
  • Assist with the preparation and distribution of daily, weekly and monthly field reports
  • Provide administrative support to the office, including organizing and facilitating internal meetings, drafting the agenda, and writing minutes
  • Control of entry, exit, forward and file letters and other documents
  • Maintain and organize department and project files
  • Other administrative or supporting tasks as assigned
Requisites
  • Minimum of three (3) year’s relevant logistics and administrative experience within the oil and gas industry
  • Experience in providing logistics and administrative support to a large group in a multi-national projects
  • Demonstrated ability to perform as a key support of a high performing work team in a multi-cultural environment
  • High school Diploma or degree in relevant field
  • Ability to handle many complex issues concurrently
  • Proven ability to assess, prioritize and respond to urgent situations on a timely basis
  • Must be able to work in remote locations within a multicultural workforce
  • Office manGood knowledge of Microsoft office especially MS word and MS excel
  • Be familiar and aware of HSE practices
  • Must be motivated and able to work with minimum supervision. ager skills
  • Good knowledge of English and Portuguese Language
Notes
  • Only shortlisted applicants will be contacted
This vacancy is no longer accepting applications

Details

  • Entity Heading Moçambique
  • Location
  • Category
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  • Published 22.01.2021
  • Expires 29.01.2021
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