Vacancy

SHE Administrator (m/f)

Aldelia

Aldelia is recruiting a SHE Administrator (m/f),to be based in Temane, Mozambique.
Duties
  • Ensure effective document management, data control and immediate availability of documentation and data to stakeholders
  • Meet work outputs quantity and timeline standards as per the Business Requirements
  • Coordinate SHE Performance meeting administration including preparation, agendas, minutes and distribution of documentation
  • Accurate & innovative reporting, record -keeping and storing of relevant information and data
  • Performance Measuring and monitoring by issue notification of submission or reports, submission reminders and assist in collating report inputs
  • Ensure accidents, incidents, non-conformance and corrective and preventive actions are reported on SharePoint and ensure the communication of incident findings
  • Ensure records and Record Management are implemented according to standards
  • Manage internal and external audit schedule: Collection and storage of reports, ensure closeout of actions are tracked through proper follow-up
  • Provide inputs, make recommendations, plan, organize and maintain work practices that are reflective of integrated and optimal office management and administrative systems (e.g. document and filing management, etc.)
  • Develop and provide input into systems and processes that enable effective and efficient administrative operations applications, administrative support functions, etc.);
  • Interface with internal and external stakeholders to coordinate travel, catering and stationery
  • Implement and Manage the SHE Document Management System
  • Manage the SHE SharePoint Site through management of users and user requirements, manage the storage of SHE Risk Documentation, transfer documents to SharePoint, alignment and integration with other SharePoint sites
  • Development of documents based on applicable SHE policies, standards and procedures to support management system and in line with Group SHE
  • Monitor and ensure that documents created are reviewed before expiring dates Assist the training department with organizing of SHE Training
  • Ensure that sensitive information is handled in a confidential manner
  • Demonstrate understanding of relevant company's governing structures and guidelines
  • Manage training matrix for the SHE department
  • Complete all tasks in a manner that demonstrates an understanding of financial planning and control principles
  • Contribute to team targets in visible and measurable manner
  • Proactively assist all members of the Operating Business/Strategic Business/Function team as and when required
  • Support behavior-based safety programmes and interventions to address critical SHE behaviors at an operational level
  • Support management to create a culture which embraces zero harm and sustainability, through embracing the company's and area-specific lifesaving behaviors
  • Capacity to build and sustain positive internal and external stakeholder relationships (leaders; team members; external service providers; Corporate SHE; etc)
Requisites
  • Proficient in Portuguese and English
  • Bachelor’s degree in a relevant administration field or SHE (preferably Administration, Informatic, Mathematics or Economics) – Confirmed basic level and +5 years of experience in SHE Administration can be considered
  • Certificates of SAMTRAC/NOSA/ or similar
  • NEBOSH International HSE certificate in Occupational Safety Management is an advantage
  • Knowledge or exposure to ISO 45001 and ISO 9001 is an advantage
  • Valid driver’s license
  • Minimum of 3 years’ experience in SHE Administration in industrial operations
  • Knowledge in the following areas: occupational safety management systems, occupational safety auditing
  • Working knowledge and or proficiency in the application of the relevant legislation and industry recommended best practices related to occupational safety management (e.g. OHS Act, OSHA)
  • Conversant with usual business suites (Word, Excel, PowerPoint, Etc)
  • Good communication and interpersonal skills
  • Display strong assertiveness and listening skills
  • Able to solve problems and make decisions by applying sound reasoning
  • Persuades and influences multi-disciplinary professionals; building relationships and partnerships for win-win outcomes
  • Builds teams and creates synergies through working across boundaries
  • Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting
  • Ability to coordinate, plan, organize, and manage tasks and resources to accomplish an objective
  • Keen prioritization and time-management skills
  • Ability to identify practical and sustainable solutions for resolving challenging or complex issues
Notes
  • Only shortlisted applicants will be contacted
  
This vacancy is no longer accepting applications

Details

  • Entity Aldelia
  • Location
  • Category
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  • Published 28.03.2022
  • Expires 11.04.2022
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