Senior Travel & Accommodation Coordinator

Duties

• Reporting to the General Service Lead, the main activities of the job are to: perform with travel agencies to verify travel details and arrange reservations using existing flight schedule as well as internal resources
• Review travel and accommodation associated invoices, as well as statement of account ensuring accuracy; manage hotel bookings, including hotel booking confirmation; liaise with multiple departments ensuring that main stakeholders receive necessary information on time; charter flight creation in DaWinci
• Charter flight bookings in DaWinci; supervise personnel check in, boarding and disembarking operations at the airport; ensure 100% data accuracy between DaWinci and passenger manifest; consolidate day to day booking request with logistics team; implement decisions of number of flights, legs and change to the flight schedule; communicate initial flight schedule, disseminate revision to flight schedule if or when required
• Ensure timely release of final passenger and cargo manifest; ensure all flights are closed in due time; optimization of the aircraft utilization; keep up to date KPIs database; management of irregularities (AOG – aircraft on ground, delays) and operational consequences whenever required, contribute into TEPMA1 Operational procedure developments, applications and improvements
• Carry out any other activities as may be assigned and approved by line manager; ensure ground operations are performed in compliance with highest HSE standards and as per planed, schedule with no delays attributed to TEPMA1 passengers or air operators personnel; ensure coordination of aviation activities

Requisites

• Minimum of High School level or equivalent
• Minimum of 5 years’ experience in Oil and Gas, Upstream Industry and/or aviation activities required
• Knowledge of Oil&Gas companies aviation referential, basic knowledge in Oil and Gas aviation standards and ICAO and IASA regulation, IQSMS system knowledge or equivalent
• Previous experience in air operator operations
• Computer skills including proficiency in MS office user
• Fluent in Portuguese and English (written and spoken)
• Ability to work effectively with other departments, under pressure,
• Possess rigor, sense of organization and the ability to anticipate
• Ability to deliver services with quality and on time

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted