Receptionist / Administrative Secretariat

SOS Serviços de Assistência

SOS is recruiting a Receptionist / Administrative Secretariat, to be based in Tete.

  • Provide office support services in order to ensure efficiency and effectiveness within the hamlet office
  • Receive, direct and relay telephone messages and fax messages
  • Pick up and deliver the mail
  • Open and date stamp all general correspondence
  • Maintain the general filing system and file all correspondence
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls
  • Maintain an adequate inventory of office supplies
  • Respond to public inquires
  • Provide word-processing and secretarial support
  • Organize the staff trips
  • Develop and maintain a current and accurate fillings system
  • Monitor the use of supplies and equipment
  • Coordinate the repair and maintains of office equipment
  • Answer all incoming calls and handle caller´s inquires whenever possible
  • Re-direct calls as appropriate and take adequate messages when required
  • Book appointments for medicals where required
  • Update electronic patient visit document
  • Open files for new patients
  • Update existing files
  • Compiling of statistics as required
  • Minimum 2 years of experience in secretarial and reception
  • Proficiency in Microsoft Office (Ecxel, Word and PowerPoint), Outlook
  • Resident in Tete
  • Minimum Grade 12
  • Verbal and written fluency in English and Portuguese
  • Only short listed applicants will be contacted
  • Kindly reference the source of this job post:
How to Apply
1. Documentation
  • Cover Letter
  • Curriculum Vitae
  • References
2. Application
This vacancy is no longer accepting applications


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