Vacancy

Project Assistant

PSI - Population Services International

PSI is recruiting a Project Assistant, to be based in Maputo, Mozambique.
Duties
  • The Project Assistant will report to the Project Director and provide administrative and interpreting support to ensure the overall effective and efficient operational management of the day-to-day activities of the Adolescent Sexual and Reproductive Health (AS&RH) project. The specific responsibilities include but not limited to the following:
  • Provide necessary assistance in the operational management of the project according to the procedures related to the DFID award
  • Draft correspondence pertaining to the AS&RH project
  • Provide administrative support for project events, including workshops, meetings (monthly, quarterly and annual) and training events
  • Provide logistical assistance for the AS&RH project, including visas, transportation and accommodation bookings for project staff, project consultants and visitors
  • Assist in preparation of project work plans and reports
  • Manage the project filing, document and correspondence control systems, including setting up, assisting Project Staff on and managing filing procedures
  • Prepare and maintain a database of project events for the information of Project Staff, donor and the Project Steering Committee and other organizational units in the project
  • Monitor project telephone, fax, and email correspondence
  • Assist with Project communication activities, including publications
  • Maintain a proper inventory of project assets register, including numbering, recording, and reporting
  • Assist in calculating and prepare staff time records
  • Provide interpretation services to project activities, including meetings, small-scale workshops, and relevant events
  • Act as an interpreter for AS&RH, Project Staff and international consultants as required
  • Carry out other relevant tasks as assigned by the AS&RH project manager
Requisites
  • Bachelor degree in relevant field (Business Administration, Project Management, etc.)
  • Minimum of 3 years of  experience in staff, office and asset management
  • Good secretarial skills and good organizational capacity
  • Demonstrated experience in project and administrative support activities
  • Knowledge in administrative procedures of the government and foreign organization
  • Good computer skills in common word processing (MS Word), spreadsheet (MS Excel)
  • Familiar with MIS systems and processes (especially DHIS2)
  • Excellent English and Portuguese language skills, spoken, written, translation & interpretation
Notes
  • Only shortlisted applicants will be contacted
This vacancy is no longer accepting applications

Details

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