Project Assistant

Description

• We reach millions of children each year in some of the most difficult places on earth, helping them to stay in school and learn, overcome prejudice, heal from trauma, and develop the skills they need to thrive. We do this by harnessing play, one of the most fundamental forces in a child's life, to teach children the critical skills they need to dismantle barriers and embrace opportunities, in learning and in life
• Established in 2000, Right To Play reaches children through experiential programming in 14 countries in Africa, Asia, the Middle East, and North America. These programs are supported by our global offices in Toronto, Canada; London, UK and seven national offices across Europe and North America
• Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code
• Purpose: The Project Assistant supports the planning, coordination, and implementation of project activities, contributing to high-quality reporting, communication, and overall project delivery

Duties

Project administration and support (85%)

• Coordinate the preparation of reports and presentations to ensure timely and accurate project communication
• Manage logistical planning for trainings, events, and special activities to support effective project delivery
• Conduct regular field visits to monitor implementation progress and capture lessons learned
• Maintain organized project documentation and staff records to support compliance and reporting
• Support the implementation of partnership agreements with government and stakeholders to ensure alignment and collaboration
• Support the development of training curricula and learning materials to strengthen project capacity-building efforts

Project financial management, where applicable (15%)

• Maintain accurate daily financial records and perform monthly bank reconciliations to ensure transparent and accountable project accounting
• Support procurement and routine banking transactions and prepare timely monthly expenditure reports for submission to the Finance Officer

Performs other duties as assigned

Scope (geographical and/or functional), Impact and Autonomy

• The Project Assistant has functional responsibility for supporting implementation of project activities within assigned districts under the assigned project. The role operates with moderate autonomy, providing administrative, logistical, and reporting support to ensure smooth execution of field activities, under the direct supervision of the Capacity Building Officer/Project Officer

Leadership and Staff management

• The role is accountable for setting performance goals and working towards achieving them as part of the annual performance management process

Information requirement for decision-making

• The Project Assistant role requires regular access to Activity schedules, safety and security updates, logistical arrangements, financial updates, and implementation timelines to effectively support field activities. Most information is readily accessible through internal coordination with project, logistics, and finance staff. The role primarily involves applying standard procedures to ensure timely execution of tasks, with basic safety and security analysis and sound judgment needed to resolve routine challenges and keep activities on track

Innovation and Improvements

• The Project Assistant supports continuous improvement by identifying opportunities to streamline administrative and logistical processes, enhance reporting accuracy, and improve coordination of field activities. Significant changes or innovations require approval from the Program Manager

Relationships & Communications: Internal / External

• Internal Relationships: Collaborates with Program, Finance, Logistics, and M&E teams to support activity coordination, facilitate smooth implementation, and provide timely updates to supervisor(s)
• External Relationships: Interacts with local government staff, school personnel, community members, and partner organizations to assist in project activities and represent the organization at community-level events and meetings

Requisites

• Diploma in Social Science, Accounting or related discipline
• Proven experience in similar position with NGO or large organization
• Proficiency in the native languages spoken in the project provinces and surrounding areas is preferred to facilitate effective communication and community engagement
• Collaboration: Works effectively with cross-functional teams, sharing information openly and contributing to team success. Build strong relationships with peers and supports a collaborative work environment
• Growth Mindset: Embrace learning and feedback. Continuously look for opportunities to improve processes and adapt to change
• Resilience: Maintains focus and productivity under pressure or during periods of change. Handle setbacks with a problem-solving attitude
• Professionalism: Demonstrate integrity, accountability, and respect in all interactions. Uphold organizational values in decision-making

Benefits

• The opportunity to collaborate with an innovative global team who are passionate about working with children and youth. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). You will be immersed in an environment where learning and development is encouraged and valued, and “play” is appreciated as a core avenue to building community
• Competitive salary and benefits (e.g. medical insurance, life insurance, etc.)
• Flexible work arrangements (e.g. work from home and flex hours)
• 3 personal days per year
• 5 personal learning and development (L&D) days per year
• Maternity/paternity/parental leave top up and support
• Annual learning week
• Annual staff recognition awards
• Opportunity to connect with employees across our offices (e.g. Facebook Workplace)
• Opportunity to engage in global projects and initiatives
• Wellness programs
• Playful activities and events
• Opportunity of job enrichment/enlargement through paid acting or additional responsibility assignments

Notes

• Only shortlisted applicants will be contacted
• If you are interested in applying for this position, please apply with your resume and cover letter in English via the application link
• Regular travel to districts where the project is being implemented
• May be required to attend events or meetings outside standard working hours (evenings or weekends), with advance notice
• Role requires flexibility during project launch periods or key implementation stages
• While we thank all applicants for their interest, only those selected for interviews will be contacted. Shortlisting of applications will begin immediately, and interviews may be held before the closing date.
• Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation or marital status. As such, we encourage groups who have been historically disadvantaged with respect to employment to apply for positions at Right To Play. We offer a family-friendly environment that allows for flexible work arrangements in order to support staff diversity and ensure a healthy work-life balance
• We are a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory Vulnerable Sector Screening or equivalent criminal check as a condition of employment
• We value and promote a culture of diversity, equity, inclusion, and belonging. Should you require any accessibility related accommodations or specific adjustments to ensure fair and equitable access throughout the recruitment and selection process, and thereafter, please reach out to the People & Culture team by email at careers@righttoplay.com. All information provided will be treated as confidential and used only to provide an accessible candidate experience
• To learn more about who we are and what we do, please visit our website at www.righttoplay.com