Vacancy

Procurement Manager (m/f)

Feed the Future Value Chain

Feed the Future Value Chain is recruiting a Procurement Manager (m/f), to be based in Maputo, Mozambique.
Duties
General Acquisition & Procurement
  • Ensure adherence to policies, approved requisitions, and quarterly procurement plans
  • Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, and other technical specifications
  • Determine source selection methods for complex procurements to ensure compliance
  • Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
  • Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds
  • Identify and qualify potential suppliers (and products/services) through market research efforts, and ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
  • Ensure the maintenance of a compliant procurement file system
  • Work closely with various Home Office support staff
  • Carry out other duties and responsibilities as directed
Procurement Management Systems
  • Enforce the use of DAI’s operations & procurement system (TAMIS), and other procurement-related systems
  • Ensure accuracy of all electronic procurement records and files across various DAI system platforms
  • Ensure that all requisitions provide adequate, detailed specifications to enable proper procurement of the good or service requested, and provide training to all staff on how to properly submit requisitions
  • Train staff on the use of DAI’s procurement systems as necessary
Policies & Procedures
  • Work with the Finance and Administration Director to ensure integrity, fairness, accuracy, and openness in procurement processes
  • Work with the Finance and Administration Director to ensure DAI/USAID and FAR policies, and procedures are followed and enforced
  • Familiarize and help staff understand DAI policies and procedures as related to procurement by conducting trainings and/or utilizing other methods as necessary
Reporting
  • Develop acquisition planning reports and present these reports to Senior Management on a quarterly basis at a minimum (more often as required)
  • Provide weekly updates on the status of various procurement processes, dependencies, and needs to ensure timely delivery of goods and services
Audit
  • Verify that back-up documentation for procurement are complete and accurate prior to submission to the project’s Finance Team
  • Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance
  • Assist with and collaborate on external and internal audits as necessary
Supervision
  • Supervise and provide support to the Procurement Officer
Requisites
  • Bachelor’s degree in Business Administration or related field
  • 5+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
  • Experience leading and managing the procurement and acquisition aspects of USAID-funded projects (a minimum of 3 years’ experience working in a procurement role for USAID-funded projects preferred) Proven understanding of applicable USG procurement-related regulations such as the Federal Acquisition Regulation (FAR)
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to time sensitive demands & inquiries
  • Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally)
  • Sound business judgment and contractual oversight
  • Excellent organizational skills with a willingness to take the initiative and be proactive in the procurement process
  • Ability to manage and prioritize multiple concurrent bids
  • Excellent communications and personnel management skills and the ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
  • Proficiency using Microsoft office suite, and other relevant software
  • Fluency in English and Portuguese (verbal and written) is required
Notes
  • Only shortlisted applicants will be contacted
This vacancy is no longer accepting applications

Details

  • Entity Feed the Future Value Chain
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  • Published 08.03.2019
  • Expires 14.03.2019
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