Vacancy

Procurement Assistant, GS-5 (m/f)

UNFPA

UNFPA is recruiting a Procurement Assistant, GS-5 (m/f) , to be based in Maputo, Mozambique.
Duties
Office Procurement Support
  • Implement local procurement in the Country Office
  • Provide procurement information support, within the relevant corporate information system modules, to Programme Analysts
  • Reviews procurement requests and administers procurement procedures for office and project equipment, supplies and services in a transparent and cost-effective manner; recommend procurement decision when appropriate
  • Ensure an effective procurement recording and reporting system, internal controls and audit follow-up. Ensure the correct and up-to-date filing of all procurement information
  • Support the provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records
  • Provide regular updates on procurement timelines and ensure regular communication within UNFPA and externally with partners of the expected delivery dates
  • Maintain a roster of consulting firms
  • Maintain up-to-date and complete records, documentation and filing of all procurement processes
  • Provide supports in the completion of service provider evaluations and conduct follow-up actions where necessary
  • Develop and maintain a list of UN and UNFPA preferred suppliers. Develop sound working relationships with suppliers and third-party procurement customers
  • Establish and maintain working relationships with procurement/technical colleagues in other UN agencies
  • Effectively provide general research support from records, reports and prepares periodic and ad hoc reports on procurement issues
  • Perform the dispatching function for the Country Office; advising staff when procured goods arrive
  • Keep the operations team informed by providing relevant information, reports or status updates
Administrative Support
  • Process procurement transactions in an accurate and timely manner
  • Ensure the timely completion of all procurement and other administrative requirements
  • Fulfil the “Buyer” role in Atlas
  • Other: When appropriate, undertake other related duties assigned by the supervisor and/or Representative
Requisites
  • Completed Secondary Level Education required
  • First level university degree in Finance, Accounting, Business or Public Administration or similar discipline desirable
  • At least 5 years progressively responsible experience in procurement in a public or private sector environment
  • Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures within a multicultural corporate environment
  • Proficiency in current office software applications and corporate IT systems and mastery of a series of financial software is desirable
  • Previous experience in the UN is an asset
  • Good knowledge of ERP system such as PeopleSoft, Oracle, SAP or other system is an asset
  • Fluency in oral and written English and Portuguese languages is required
Notes
  • Only shortlisted applicants will be contacted
This vacancy is no longer accepting applications

Details

  • Entity UNFPA
  • Location
  • Category
  • Tags
  • Published 29.08.2019
  • Expires 11.09.2019
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