Vacancy

Procurement Administrative Associate (m/f)

Chemonics

Chemonics is recruiting a Procurement Administrative Associate (m/f), to be based in Maputo, Mozambique.
Description
  • Project: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Mozambique
  • The overall goal of GHSC-PSM is to procure and provide health commodities for all USAID health programs, including but not limited to, HIV/AIDS, Malaria, Family Planning, and Maternal & Child Health, as well as provide systems strengthening technical assistance to improve supply chain management and commodity security in Mozambique
  • The Procurement Administrative Associate will play an administrative role in the procurement of health commodities
  • Supervision: The Procurement Administrative Associate will report directly to the Procurement Manager
  • Working Conditions/Duration of Assignment: This is a long-term position for the life of the contract based in Maputo, Mozambique
Duties
  • Inform the Ministry of Health and internal customers on commodity lead time
  • Follow-up delivery dates of open Purchase Orders and update procurement tracker
  • Update the internal customer of upcoming deliveries
  • Send a pre-alert to the recipient laboratory
  • Receive and verify the accuracy of proof of delivery as per Purchase Order description
  • Prepare overview of the proof of delivery and share it with the lab team
  • Assist the lab team with requests related to distributions
  • Ensure that completed procurement files are properly filed in SharePoint and physical file based on the checklist
  • Write and review letters and other documents
  • Support the achievement of the overall project goals as required to ensure project performance.
  • Process and fulfill orders within the procurement system ARTMIS
  • Perform other tasks as directed by the procurement manager
Requisites
  • The incumbent for this position should possess the following qualifications:
  • Experience with administrative activities
  • Proficiency in common computer packages (e.g. Word, Excel)
  • Good interpersonal communication skills
  • Ability to accomplish goals and meet deadlines
  • Fluency in Portuguese and advanced English is required
  • Proactive, responsible, keen of learning, and committed to teamwork
Notes
  • Only shortlisted applicants will be contacted
This vacancy is no longer accepting applications

Details

  • Entity Chemonics
  • Location
  • Category
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  • Published 03.11.2021
  • Expires 16.11.2021
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