Premises Manager

Duties

• The incumbent performs the following activities within the department:
• Participates in determining accommodation and office-space needs and identifies premises accordingly. Participates in establishing the lease agreement
• Analyses the set-up of premises, including the passive security measures in place, and proposes corrective measures when necessary
• Coordinates proper maintenance of all premises and infrastructure, deals with relevant external contacts, service providers and suppliers. Coordinates maintenance work carried out by external contractors
• Supervises and controls expenses and service costs related to premises/maintenance
• Supervises the ordering or purchasing of necessary material and supplies, in coordination with logistics staff, and maintains related stocks
• Keeps proper files and statistics
• Coordinate sustainable development activities
• Leads the negotiations in case of premise is identified until the signature of the contracts
• Negotiate necessary amendments of the contracts
• Maintains contractual relations with the various owners and real estate agencies
• Understand the real estate market (knows the evolution of the prices, is aware of opportunities…)
• Makes proposal to maintain the premises set-up (residences and offices) in line with the needs
• Supervises the search of new residences and office space
• S/he is responsible to perform the preventive maintenance and verify the electrical installations in delegation Maintain contact with technical service providers relating to infrastructure
• Supervises the negotiation of contracts with service providers

Requisites

• Profile – Minimum required qualification & experience:
• At least 2 years work experience in a similar field
• Experience of international organizations is an asset
• University degree or advanced technical certificate or equivalent
• Good knowledge of spoken and written English
• Computer proficiency

Notes

• Only shortlisted applicants will be contacted
• The Premises Manager, manages the department in charge of ICRC premises and infrastructure within a sub-delegation
• We are looking for someone who is methodical, responsible, beneficiary-oriented, organized with good organizational skills, with a good sense of teamwork, good communication skills, commitment, initiative, and respect for ICRC values
• We offer interesting, rewarding work in humanitarian and international environment
• Please submit your application: CV, cover letter, copies of diplomas/certificates