Office Supervisor

Duties

• Reporting directly to the General Service Lead, the main activities of the Office Supervisor are to ensure the smooth and efficient operations of the office environment, coordinating workflows, and supporting staff needs; to complete supply inventory (cellphones, groceries and stationery); do monthly stock reconciliation and report; maintain cellphone lines and cellphone register; review cellphone invoices (service providers and agencies)
• Prepare and or review letters; support organizing events; manage utilities and auxiliary services providers
• Ensure adequate storage of goods; manage office budget; develop quality control procedures
• Monitor and restock office supplies; schedule and prepare for meetings; update and maintain office records and databases
• Coordinate with vendors and service providers; tracking expenses and preparing reports to contribute to budgeting processes; conduct office inventory checks
• Providing guidance, support, and mentorship to staff members to enhance their performance; conducting regular audits and inspections to ensure adherence to established standards

Requisites

• Bachelor’s degree in business administration, management, or related field (preferred)
• Minimum 2 years of experience in administrative or supervisory role
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook)
• Fluency in Portuguese and English (spoken and written)
• Strong communication skills
• Ability to strategize and implement new processes for increased efficiency
• Ability to comfortably multitask and shift gears throughout the workday
• Ability to prioritize tasks according to urgency and meet tight deadlines
• Detail-oriented precision in all areas of work
• Strong organizational skills, including the ability to manage multiple schedules and calendars

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted