Office Assistant

Duties

• Reporting directly to the Managing Director, the main activities of the function are to: ensure the premises are in good condition, coordinating repairs or maintenance; manage office services providers (security, cleaning, maintenance, water provider, power supplier, etc.)
• Manage furniture and equipment inventory, addressing breakages or operational issues; ordering through the procurement team office supplies and equipment and maintaining proper stock levels (water, coffee, office consumables, cleaning products, etc…)
• Schedule meeting rooms availability and manage calendars; ensure coordination with Tete office management when required; make the travel arrangements of all business trips: for the company CEO, with initiative and optimization (time and cost) and the rest of the company's team, upon individual request with optimization (time and cost); complete travel requirements (visa, other requirements…)
• Coordinate cars and drivers’ availabilities in collaboration with Logistic department; attend Maputo offices visitors; support visa processes in getting the right letters and documentation; respond to day-to-day administrative requests from the team; responsible for signature process of CEO/Project Director; update databases and maintain accurate records
• Contribute to events and forums organization (food supplier, venue reservation, overall logistics, etc.); management of VIP visits (external & internal) meetings, transportation, bookings, travel requirements, etc…; supervision and organization of the “welcome day” for newcomers

Requisites

• Relevant Diploma Certification for the job
• Fluent in Portuguese, (written and spoken)
• Good fluency in English, (written and spoken) is required
• Good knowledge of basic IT environment (mainly Microsoft softwares)
• Good presentation and communication skills
• Capability to develop a network with the other executive assistants within our partners and important clients/authorities
• Flexibility/availability/Capability to handle several tasks and topics in parallel
• High sense of confidentiality
• Resistance to stressful situations
• Living in the local area of the job is an advantage

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted