Medical Department Assistant

Duties

• Ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment
• Follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets
• Coordinate the implementation of Medical Fitness for Work program liaising with medical service providers to ensure assessments are scheduled, conducted and results delivered on time
• Verify validity of MFC and cross-checks to confirm pre-approval from Company Doctors
• Liaise with C&P for procurement processes related to medical supplies and services
• Handle stock records, requisition orders and follow up accordingly in SAP
• Collect and electronically archives reports from project medical services providers
• Coordinate and maintain records for health and hygiene inspections and audits conducted at Project facilities
• Maintain electronic records of all health programs, procedures and plans
• Actively participate and follow up on the organization of all required Events
• Responsible for the content, coordination and deployment of Health awareness and promotion initiatives and campaigns
• Composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.
• Carry out any other duties that may be assigned to him/her by the line manager Context and environment
• Project entity is a multinational joint venture, has a large social performance element and is a project financed by high profile lenders
• Afungi Site is extremely remote in Northern Mozambique with unreliable infrastructure and communications

Requisites

• Education: Bachelor’s degree in health sciences, Engineering, or equivalent
• Minimum 3 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking
• Technical competencies: Very Good command of English knowledge and advanced experience in database management
• MS access, word, project, excel and powerpoint

Notes

• Only shortlisted applicants will be contacted