Vacancy

Logistics and Procurement Assistant

WWF

WWF is recruiting a Logistics and Procurement Assistant, to be based in Maputo, Mozambique.
Description
  • Major Functions of this position: Render logistic and procurement support to the whole organization, assist in all activities for efficient administration tasks and procurement of goods and services
  • Under the supervision of the Senior Procurement & Operations Officer, the Logistics and Procurement Assistant will take responsibility of the Procurement and Logistical management functions of Mozambique Country Office (MCO) and all Programs under MCO. He/ She will be responsible for assisting the Senior Procurements & Operation officer in execution, implementing and managing the overall procurement and related functions for WWF Mozambique. He /she will also liaise with the Field Office to ensure effective coordination of Procurement standards and Implementation of WWF policies and procedures across all MCO and its programs
Duties
Procurements
  • Assist with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email or dispatch
  • Assist the Senior Procurements & Operations Officer in maintaining current up to date procurement documents and manuals
  • Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department and identify available suppliers from the list of preferred supplier for each requisitioned item
  • Routing copying and circulation of quotes, bids and proposals for evaluation
  • Researching pricing obtaining quotes locally/internationally on low value items
  • In liaison with the Senior Procurements & Operations Officer assist in coordination with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly
  • Coordinate with the Requestor and make sure the right information is filled in the purchase requisition and right material details are filled
  • Provide purchased materials to the responsible receiving office and do all actions for completing the process
  • Receive the approved quotation analysis by Senior Procurements & Operations Officer create a Purchase Order
  • Maintain and manage all procurement documents for records and Audit purpose
  • In coordination with Senior Procurements & Operations Officer establishes and maintains procurement plan and ensures timely delivery of goods and services
  • Assists the Senior Procurements & Operations Officer on preparation of variety of reports, correspondence, and documents (e.g. purchase orders, quotation analysis and amendments) on procurement-related matters
  • Identifies and aligns with the core values of the WWF organization: Courage, Integrity, Respect & Collaboration
  • Any other duties provided by the superiors/line manager
Logistics
  • Assist on planning meetings and workshops
  • Support Administration on perdiems preparation, accommodation, flight booking and transfer
  • Provide assistance in planning and managing logistics for meetings and other national workshops
  • Organize support documentations and fill payment requests
  • Conduct market research for hotels, car rental and travel agencies
Requisites
  • At least a Bachelor’s degree in Supply chain management, Procurement and logistics, Finance or Business Administration
  • Minimum of 2 year’s professional experience in procurement, supplies and logistics ideally with experience working with government and NGOs
  • Previous work experience with international organizations involved in environmental and/or community issues
  • Proven ability in supply chain management and logistics
  • Excellent written and oral communication skills
  • Fluency in English and Portuguese Languages
  • Good Computer knowledge
  • Required Skills and Competencies:
  • Strong Planning and organizational skills
  • Proven interpersonal skills, including the ability to develop and maintain strong relationships at all levels within WWF and other external stakeholder
  • Ability to work within a multicultural environment
  • Dynamic, responsive disposition
  • Open, adaptable, team spirit
  • Ability to work under pressure
  • Adherence to WWF’s values, which are: Integrity, Collaboration, Courage and Respect
Notes
  • Only shortlisted applicants will be contacted
  • Mission of the Department: Ensure that Operation & Logistics support is in line with the WWF Mozambique conservation Strategy
  • Provide quality and enhanced support to the project implementation teams, making the best use of existing in-house operational capacity
  • Working Relationships:
  • Internal: Interacts with all WWF Mozambique staff on a daily basis
  • External: Liaises with service providers, partners and relevant stakeholders
This vacancy is no longer accepting applications

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