Human Resources Administrator

Servitrade is hiring a Human Resources Administrator for Maputo.

Duties

Primavera

• Single point of contact for data entry into Primavera (excluding ML and JA)
• Responsible for data integrity included in system (HRM to undertake process to review all information following updating of personnel files)
• Inclusion and termination of personnel from primavera
• Ensure that all appropriate documentation is provided for any data changes to primavera hiring, termination, salary changes
• Send (inclusion note/ termination note) to Department Manager/ Branch Manager/ HR Manager/ Branch HR Officer and Payroll
• Receive information form Recruitment Officer, to start the personnel folder

Contract Management

• HRM to send monthly list to Branch Managers/ BHR with 90 day look ahead on the closing of personnel records
• HR Admin to receive and collate the information, proceed to verify the information received against the personnel files
• Advise HRM on the status of the information (times of contract renewal, availability of the information on the employee file)
• Prepare the contract and amendment in line with recommendation received from HRM (following review of overall manpower plan)
• Update the information on PV
• Send signed document to site and receive countersigned copy for personnel file
• Where no information is received from the branch 35 days in advance, continue to prepare notice of termination and issue to BHR

Cost Centers

• HRA distribute cost center report to HRB on the 30th of each month
• Receive the information by the 7th of each month and include information on PV
• Issue preliminary report to branches on 10th for confirmation before payroll for the month is processed

Termination of Employees

• On receipt of termination letter send notice to Branch Manager, Department Manager, HRM and Payroll
• Include the termination on PV
• Prepare Certificate of Service
• Request final payment from Payroll
• Follow the termination checklist and ensure that all company property issued to the employee is returned
• Once all property is returned, have employee agree final payment and sign final pay slip
• Update personnel folder and move to the “Inactive” filing cabinet

Personnel Files

• Overall responsibility for maintaining the integrity of the employee files
• Ensure that data is filed in accordance with the agreed format, scanned and stored electronically on remote server
• Ensure that data is kept confidential and secured with no access except for HRA, HRM, ML. Any other access has to be approved by HRM
• Where information is not available on employment of candidate, follow up with candidate and external agencies to ensure that the information is obtained and available
• Coordinate the annual HR file audit, and collect outstanding information
• Oversee interim personnel hired to assist with filing process and ensure quality of work
• Remove files of terminated employees and archive every 6 months in agreed format

Requisites

• Experience with Primavera Software
• Work experiente in Human Resources Administration