Finance and Operations Manager

TechnoServe Inc. is recruiting a Finance and Operations Manager, to be based in Nampula, Mozambique.

Duties

• Operations: Assist the TL with project leadership by providing input on technical, administrative and contractual issues, with particular attention to decisions that may impact the overall project
• Develop internal systems and programs to enhance staff development, increase productivity and promote quality control throughout the project
• Work with project senior staff to resolve personnel and staffing issues, performance problems, and other labor-related issues
• Contract Compliance: Ensure/implement system of internal checks and balances for monitoring the project for contract compliance and adherence to all regulations, policies and laws that govern the project
• Use good judgment and research, and obtain appropriate WB approvals
• Bring to the attention of the TL and the Home Office (HO) any problems or sensitive issues that arise in this regard
• Promote staff awareness of WB and TechnoServe regulations relevant to the contract
• Ensure appropriate coordination with WB, obtaining and providing them with the required information to request WB approval for the execution of project activities
• Financial management: Develop financial management mechanisms for budget tracking to minimize risk
• Monitoring and interpreting cash flows and predicting future trends
• Analyzing change and advising accordingly
• Financial reporting to the WB in two currencies
• Procurement of office space, furniture, IT equipment office supplies, etc.
• Travel approvals, advance payments, cash disbursals, documentation, and reporting, assuring compliance with the contract, TechnoServe policies and procedures applicable WB and Mozambican regulations
• Coordinate with Maputo and Gurue offices on their cash flow needs
• Coordinate with Maputo Controller on internal reporting
• Interact with bank and other officials as needed
• Review and approve petty cash use
• Assist the TL and Home Office in developing the project’s annual and semi-annual corporate and work plan budget projections
• Personnel Oversight: Work and coordinate with TechnoServe’s HR Manager to: Establish personnel records for all staff
• Oversee management of all administrative processes related to the employment of all staff and short-term consultants
• Ensure compliance with TechnoServe’s policy manual and local labor laws to the maximum extent possible
• Advise on personnel issues, including preparation of employment agreements and scopes of work, salary negotiation, determination and administration of employee benefits
• Develop orientation procedures for new staff and short-term consultants
• Supervise the identification, selection, recruitment, training and orientation of operations personnel required for the implementation of project activities
• Supervise the organization of annual performance evaluations for project staff according to the established calendar
• Ensure that reports and deliverables due from consultants are properly monitored and ensure the timely payment of consultants
• Procurement management: Establish clear lines of procurement authority and accountability based on TechnoServe regulations and policies
• Supervise the solicitation, evaluation, and selection for procurement of supplies, equipment, and services
• Ensure compliance with governing procurement policies, rules and regulations
• Administrative management: Oversee the work of administrative support staff in terms of project logistics (travel, lodging) and office maintenance (procurement of supplies, equipment and services), ensuring that administrative staff perform efficiently
• Monitor office lease agreement, equipment service contracts, and relationships with outside vendors
• Develop/maintain basic office management systems and procedures
• Train staff in procedures, and inform them of any and all changes in office policy, procedure and/or protocol
• Assure that all team members respect and follow office rules and procedures as laid out in the applicable manuals
• Conduct performance evaluations for all finance and administrative staff, and monitor training/mentoring needs to track performance progress
• Monitor project staffing requirements, work load, and job satisfaction concerns
• IT/communications oversight: Review network and telecommunications programs and installations, ensuring appropriateness to project and individual staff needs
• Ensure safe archiving of electronic project information and files
• Ensure the safe and appropriate use of project computer equipment
• Filing and Archiving: Supervise the establishment of a system for filing and archiving of all relevant administrative, contractual and personnel documentation
• Train administrative and technical staff on the filing and archiving of technical and programmatic documentation
• Home Office Communications: Maintain communication with the home office (HO), identifying issues needing action or of potential concern or interest, and acting on such issues as raised by the HO
• Act as liaison with HO in terms of employment, financial, personal or other issues as they arise
• Ad hoc assignments: The FOM will perform any other tasks assigned by the FOD or his/her designate or independently which are consistent with his/her qualifications, this Scope of Work and the general requirements of the project

Requisites

• A bachelor’s degree in business administration, organizational management, or a related field
• At least two years of professional work experience on donor-funded projects
• Demonstrated knowledge, skills, and/or experiences in accounting, financial planning and management, and procurement, among other management support areas/functions, as required
• Demonstrated knowledge of project management and financial systems
• Demonstrated skills, abilities, and experiences to:
• Work collaboratively across technical disciplines
• Communicate effectively orally and in writing
• Demonstrated initiative and self-motivation in handling assigned tasks in fast-paced environment required

Notes

• Only short listed applicants will be contacted