Finance and Administration Officer

Description

• At Fauna & Flora, our shared purpose is to protect the diversity of life on Earth, for the survival of the planet and its people. We work closely with local conservation partners around the world to save nature, together. We harness this collective expertise to inspire positive change globally
• Fauna & Flora has been involved in wildlife conservation and management in Mozambique for many years, and took on management of the Niassa Game Reserve with SGDRN in the late 1990s. Alongside continued support to Niassa through various partnerships, and specifically through work in Chuilexi Conservancy, a vast 7,500Km2 block in the East of the Reserve, Fauna & Flora’s portfolio within Mozambique also includes direct support to Chimanimani National Park (CNP) and a nascent marine programme
• Focusing on finding long-term and locally owned solutions to the conservation of biodiversity and nature, the goal of Fauna & Flora’s Mozambique programme is to be, and to be recognised as, a valued partner in the conservation of Mozambique’s biodiversity, working with and supporting government and other local, national and international partners by supporting the locally led conservation and management of Mozambique’s biodiversity, supporting the national and international recognition of Mozambique’s biodiversity, and supporting Mozambique to achieve gains for biodiversity and people whilst engaging with business, infrastructure and development
• We are looking for a proactive and detail‑oriented Finance and Administration Officer to support the effective running of Fauna & Flora’s work in Chimanimani National Park. In this pivotal role, you will help ensure strong financial management, efficient administration, and smooth operational processes, working closely with the Grants & Operations Manager and colleagues across Mozambique and the wider Africa team
• You will bring solid experience in finance, administration and organisational support, ideally within an NGO setting, along with strong ICT, coordination and communication skills. If you are highly organised, solutions‑focused and enjoy working with a diverse team, this role offers an excellent opportunity to contribute to impactful conservation efforts while developing your professional skills in a supportive and collaborative environment

Terms and Conditions

• Start Date: 30th June 2026
• Duration of Contract: Permanent
• Probation Period: Six months
• Gross Salary Range: Circa MZN 1,017,735.00MZN per annum, dependent on experience
• Location: Chimoio city, Mozambique with travel within Chimanimani National
• Park and outpost, and to Maputo
• Benefits: 25 working days’ annual leave entitlement plus national public holidays observed in Mozambique Medical Insurance, for you and up to three dependents
• Hours of Work: This is a full-time position, working 40 hours per week Monday to Friday inclusive
• Reports to: Grants & Operations Manager, Mozambique
• Line manages: HR Assistant Drivers Mechanic Assistant Construction Assistants CNP Office Assistant
• Key internal relationships: Country Manager – Mozambique Africa Programme Team (UK) Finance Business Partner, Africa (UK) CNP HR Officer CNP Wardens Finance and Admin Officer, Mozambique
• Purpose: Under the immediate supervision of the Finance and Administration Officer, the Finance and Administration Officer will offer support towards ensuring that all the financial and administrative functions of CNP are effective, transparent and legally appropriate to support Fauna & Flora’s programme of work, in conformity with specific funder requirements, Fauna & Flora’s policies and procedures and international best practice

Duties

Financial Management

• Assist in maintaining existing financial systems including but not limited to general expenses processing, travel expense claims processing and income & expenditure records
• Support financial processes on Focal Point such as raising Purchase Orders and uploading fund budgets
• Produce monthly fund financial reports of all active funds and flag any discrepancies to fund Managers
• Manage and maintain accurate financial records, ensuring compliance with organisational policies, donor requirements, and national regulations
• Support cash flow management and banking by carrying out bank errands including withdrawals, deposits and bank instructions
• Assist in reviewing staff advances liquidation to make sure the costs are charged to correct funds and FRC
• Prepare all vouchers (payment, receipt and journal vouchers) to ensure the correct coding to budget lines, budget availability and the completeness of supporting documentation
• Assist in ensuing day-to-day transactions are entered into accounting system and make any necessary journal adjustments with proper supporting documents
• Provide adequate filing systems of vouchers and financial supporting documents for the annual audits
• Support the timely preparation, review and approval of all monthly bank account and cash reconciliations
• Assist in Fauna & Flora Mozambique institutional budget development and institutional and donor audits

Administration

• Undertake procurement processes in line with organisational procurement policies and prepare procurement documentation, including requests for quotations, purchase orders, and contracts
• Assist to maintain and update the fixed assets register and developing and maintaining a risk & safety management system of CNP assets
• Support CNP administration including premises maintenance, insurance, health, safety and security and necessary relocations
• Monitor and effect regular payments such as vehicle insurance, medical insurance, tax and social security payments
• Ensure timely and regular filing of all Field office documents
• Provide administrative support to the recruitment and selection process; including preparing offers and inductions
• Maintain accurate and confidential employee records
• Receive all in-coming correspondence and ensure that it is properly recorded, and brought to the timely attention of the Grants and Operations Manager
• Ensure that out-going correspondence on finance and administrative matters is properly recorded and correctly addressed and sent out
• Undertaking fieldwork or meetings, in terms of bookings of accommodation, flights, cashflow availability and supplier payments
• Support CNP Programme staff in compliance with internal policies and procedures
• Provide support in preparation of events, meetings and workshops for the Chimanimani National Park
• Support HR administration, including staff contracts, leave records, timesheets, and attendance tracking
• Liaise with suppliers and service providers to ensure timely delivery of goods and services
• Organize, scan, share with the Maputo Office, and maintain all logbooks on a monthly basis
• Review and reconciles all vehicle registration information into the Vehicle Register Book in coordination with the CNP Fleet Management Officer
• Other:
• Work as an active member of the Mozambique and wider Africa team and attend Mozambique and Africa team meetings and work planning sessions as required
• Coordinate closely with programme teams, relevant Government Authorities, and other Chimanimani National Park (CNP) partners
• Liaise with suppliers and service providers to ensure timely delivery of goods and services

Requisites

• Fluent written and spoken English
• Excellent financial management, within proven experience in process management, budgeting, reforecasting and procurement
• Excellent Information and Communication Technology (ICT) and data management skills, with proven ability use standard software packages and provide basic ICT support
• Excellent people management skills, with ability to motivate and performance manage individuals to achieve excellence
• Strong verbal communication, networking and interpersonal skills, with ability and confidence to interact, negotiate and persuade at all levels
• Bachelor degree in Finance, Accounting, Business Administration or equivalent experience
• Reasonable years of experience working in the NGO sector or similar environments
• Good experience in finance and accounting
• Proven experience working with accounting software and systems
• Professional experience working in operations and logistics management
• Proven track record in health, safety and security management
• Proven track record in financial management, including across a number of contracts/grants
• Proven track record of effective line management
• Supporting donor reporting
• Experience providing administrative support to a team, department or organization
• Experience working with Administrative Courts and compliance processes
• Proven experience with Government procurement policies and procedures
• Experience working with Government contracting processes
• Experience administering Government staff contracts and liaising with relevant public sector institutions
• Experience working with donor-funded projects is an added advantage
• Demonstrates Fauna & Flora’s values
• Self-motivated, independent and resourceful
• Commitment to organisational and legal compliance, and responsible management of donor funds
• Team player, with ability to seek out views of others and build positive working relationships
• Able to work effectively in a supervisory role, supporting managers and decision makers
• Confident in managing work in remote settings
• Ability to work under pressure and to deal with challenges in a positive and constructive way
• Commitment to working in a collaborative manner, sharing information and learning;
• Ability to work within a multi-cultural environment
• Willingness and ability to travel regularly and at short notice within Mozambique
• Willingness and ability to travel internationally when required
• Based at Chimoio, with occasional travel to field sites and Chimanimani National Park as required The role requires flexibility to support programme activities during peak periods
• Desirable:
• Proven ability to assess capacity, mentor and develop skills of Project Staff
• Proven operational management skills in remote, developing countries Financial qualification
• Strong knowledge of accounting principles and financial controls
• Good understanding of procurement and administrative procedures
• High level of accuracy, organisation, and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Strong communication and interpersonal skills
• High level of integrity and confidentiality
• An understanding of key issues impacting conservation in Mozambique
• INGO experience in finance management and accounting are an advantage
• Experience working with international agencies or organisations
• Full driving license and willingness to drive in Mozambique

Notes

• Only shortlisted applicants will be contacted
• No agencies please
• Regrettably, due to limited resources and the high number of applications we receive, we are only able to contact short-listed candidates. If you do not hear from us within four weeks of the closing date, please assume that you have not been successful on this occasion
• Applicants with Disabilities Fauna & Flora encourages applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application, please contact Eduardo.Govene@fauna-flora.org
• Values underpin who we are and how we act. Just as values shape who we are as individuals, they define us as an organisation, creating the culture of success for which Fauna & Flora is renowned
• Our people exemplify our shared values, which are interconnected and interdependent:
• We act with integrity
• We are collaborative
• We are committed
• We are inclusive, supportive & respectful
• We get things done