Facilities Assistant

Duties

• Ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment
• Follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.
• Composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.
• Attach appropriate files to incoming correspondence requiring replies
• Set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point
• Assist in completing forms in accordance with company procedures and policies as may be required by the entity
• Receiving calls, visitors, handling their inquiries and directing them to the appropriate persons
• Handle stock records, requisition orders and follow up accordingly in SAP
• Actively participate and follow up on the organization of all required Events
• Participate in HSE reporting as required
• Carry out any other duties that may be assigned to him/her by the line manager
• To liaise with other secretaries for ensuring whole consistency of the organization of their work

Requisites

• Education: Bachelor’s degree in Engineering or equivalent
• Minimum 3 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking
• Technical competencies: Very Good command of English knowledge and advanced experience in database management including MS access, word, project, excel and powerpoint

Notes

• Only shortlisted applicants will be contacted