Document Controller

Duties

• To manage Local Contractor onboarding into the New Prodom document management system and assist the Contractor in understanding the expectations and use of the system.
• Ensures effective application of the Project Document Control processes, procedures, standards and tools.
• Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.
• Responsible for the integrity and completeness of the Project information in the Electronic Document Management System (EDMS).
• Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.
• Ensures documentation and attributes compliance with the Project Information Delivery Requirements specification, specific operations business needs and project schedule.
• Ensures the correct delivery of Red-Line and As Built documentation.
• Supports activities associated with the information handover to Operations (or other specified post project recipients).
• Utilizes and contributes to the Project lessons learned in accordance with Company best practices.
• Responds to the Project team information and document queries and status requests.
• Builds a strong working relationship with the internal project discipline/department team members as well as contractor document controllers.
• Assists in training new internal & external users on the correct use of New Prodom.
• Assures integrity and accuracy of the Company and Contractor Master Document Registers.
• Accountable for the maintenance of the local Document Distribution Matrix(s) as it pertains to the local contracts.
• Interfaces with the Head Office Document Control Manager, Document Controllers in other project locations, and EDMS Administrator EDMS issues raised by the project team members.
• Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and "Code of Conduct" policy and for implementing and controlling these rules and requirements within the said area of responsibility.

Requisites

• High School Diploma.
• 5+ years of experience in major oil and gas project as a Document Controller with at least 2 years in a senior position.
• Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
• Experience working with: Electronic Document Management Systems, MS Office applications, Adobe Acrobat and Scanning Software.
• Good English required and fluent language skills.

Notes

• Only shortlisted applicants will be contacted