Commercial / Admin Assistant

Capital Outsourcing is hiring a Commercial / Admin Assistant to be based in Maputo.

Duties

• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, budgetary and personnel requirements and implementing changes
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Provides information by answering questions and requests
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contributes to team effort by accomplishing related results as needed

Requisites

• Speaks, reads and writes English fluently
• Strong administrative skills
• Excellent computer skills with good knowledge of Microsoft Word, Excel, Outlook
• Background in Business
• Ability to work accurately with good attention to detail in all work
• Excellent organisational and planning skills with the ability to prioritise work
• Strong communication skills (both written and verbal) with the ability to communicate on all levels
• The flexibility and willingness to learn
• Professional integrity and honesty
• Ability to use own initiative
• Ability to work under pressure and to deadlines
• Must be a team player
• 3 years experience

Notes

• Please include your full CV in English