Civil Engineer

World Food Programme is hiring a Civil Engineer to be based in Maputo.

Duties

• Provide engineering and project management services for the overall programme of infrastructure works being undertaken by WFP Mozambique CO.
• If required by the WFP Country Director, and with input from WFP Field Engineering, establish an engineering project team in country, or participate in the recruitment of engineers/ inspectors to assist in the management and supervision of construction projects undertaken by the CO
• Plan and Implement all infrastructure projects undertaken by the WFP Mozambique CO in accordance with the WFP Construction Manual
• Ensure compliance with WFP’s policies, criteria and procedures, through all stages of project development and delivery
• In collaboration with the various business units at the CO, identify relevant and achievable infrastructure projects to be undertaken by WFP
• Provide input to the preparation of WFP project and programme submission documents (PRRO, EMOP, SO etc) that directly or indirectly include the implementation of construction projects
• Develop business cases for these identified projects, including preparation of project plans, delivery timelines, cost benefit analysis, and risk assessments.
• For approved projects, prepare detailed tender packages for designers, specialists and contractors
• Management of technical aspects of the procurement process of all engineering projects through all stages including evaluation and award
• Review, evaluation and approval of the planned construction methodologies by contractors
• Manage supervision teams and the delivery of the project during the construction stage
• Establishment and maintenance of project performance monitoring, evaluation and reporting up to project completion
• Provide verified documentation to WFP Finance department to enable the disbursement of interim and final payments on all infrastructure related contracts
• Establishment of a comprehensive system for maintaining records including correspondence, survey data, inspection records, test data, site diaries, records of meetings, financial records, progress records etc
• Preparation and issuance of weekly and/or monthly reports as required, the format and content of which are to be acceptable to the Country Director or designate, and Chief Engineer, WFP Field Engineering
• Issuance of project completion reports at the end of all individual projects with an annual review report of all infrastructure projects being undertaken in country

Management

• Act as the project focal point between the Employer and the Consultant / Supervision Teams / Contractor
• Co-ordinate with the various WFP units including but not limited to admin, security, procurement etc. regarding the project
• Providing input into the design phase of the project, ensuring that the approved design can be implemented on site, confirming that the materials can be procured in the country and ensuring that the design chosen represents a sound option for the progression of the project
• Ensuring that construction activities or work programs take account of and adhere to local regulations and legislation
• Consulting with local authorities to ensure timely provision of necessary building consents and authorisations
• Evaluating and overseeing processes of construction, project risk assessments and mitigating actions, programming and co-ordination
• Assessing and approving a contractor’s security arrangements, with WFP Security teams, to protect WFP personnel, assets and materials during the construction phase of the projects
• Providing advice to the Country Director and WFP Field Engineering concerning the schedule for securing access to or handing over a construction site
• Approving the suitability of contractor or direct labour, site supervision, technical, artisan and general labour resources
• Assessing capacity and approving sub-contractors selected by WFP, or a contractor
• Monitoring and evaluating on-site and off-site facilities, including materials or other test laboratories, to ensure compliance with the terms of a contract. This shall include monitoring any laboratory testing and recommend improvements (if any) to ensure compliance with relevant codes and standards
• Assessing construction equipment, plant and machinery requirements, by condition, type and specification, and assessing operator skill and performance for site mobilisation and maintaining progress
• Monitoring construction progress on a regular basis to ensure compliance in accordance with approved work programs
• Preparing, reviewing and approving \"as constructed\" documentation and preparing reports confirming, or otherwise, the satisfactory completion of any work, whether by contract or by ‘direct labour’
• Inspecting and reporting on completed works to the Country Director and WFP Field Engineering, and overseeing ‘substantial completion’ milestones, hand over and occupation of completed works.

Construction contract and contractor management

• Researching and evaluating the capacity of local design and construction companies, as required
• Reporting to the Country Director and WFP Field Engineering and appropriately instructing a contractor, with regard to the correct interpretation and application of the terms of contract documentation
• Resolving and/or reconciling any ambiguities and/or discrepancies in contract documents
• Assessing and reporting on proposed construction methods for any works, to ensure that the methods proposed are satisfactory and consistent with respect to requirements for efficiency, quality, and health and safety requirements
• Preparing and recommending variations/change orders to a works proposal, to address and resolve issues encountered on site, to resolve constraints and time slippage in works programs, or arising from the evolving needs of the WFP or others
• Preparing designs, drawings, quantities and cost estimates for variations/change orders to address the issues for the approval by the Country Director and WFP Field Engineering . Reviewing and approving proposals by a contractor to meet requirements specified in variations/change orders
• Overseeing and directing remedial works carried out during a ‘Defects Liability’ period, and providing guidance to the Country Director and WFP Field Engineering with respect to the release or otherwise of the ‘Retained Monies’ under a contract
• Authorising all minor additional works under a contract that do not materially affect the project, at the rates established in the construction works contract, or at alternative rates mutually agreed upon when the works are not listed in the contract bill of quantities
• In conjunction with the Country Director and WFP Field Engineering, ordering and documenting the suspension or termination of contracts, and recommending other appropriate recourse available to the CO

Reporting

• Overseeing project performance, evaluation and reporting systems, up to project completion
• Liaise directly with the Country Director and WFP Field Engineering, via structured meetings or other means with regards to any arising or on-going technical, financial, contractual, programme or political issues at the project sites. Provide regular updates on progress
• Establishing standard comprehensive systems for construction and site records, including all site correspondence, survey data, inspection records, test data, site diaries, records of meetings, financial records, progress records etc
• Compiling day by day project diary to record all events relevant to the management of construction/contracts, including any information which may, at a later, assist in resolving queries or disputes related to the works
• Preparing and issuing reports, with content and format approved by the Country Director and WFP Field Engineering, including inception reports, periodic progress reports, a detailed project completion report, in ‘first draft’ and final
• Preparing technical and cost benefit appraisals, evaluations, scopes of work, specifications, pricing documentation, and any other relevant reports as may be required from time to time

Finance and budgetary management

• Preparing comprehensive project budgetary estimates and construction cost estimates for proposed construction works
• Recommending appropriate courses of action to the Country Director and WFP Field Engineering for engineering, construction and contract management, in relation bonds, insurances, claims, and proposed arrangements for advance payments
• Maintaining permanent records of the receipt, custody and validity of all bonds, warranties or financial instruments required as part of an engineering/construction project or contract
• Preparing and managing project budgets and cash flows, including processing invoices and tracking payments for all expenditures related to construction activities
• Preparing documentation required to resolve disputes with contractors. Recommending appropriate actions to the Country Director and WFP Field Engineering regarding claims, including but not limited to cost increases, time extensions, variation orders, subletting, quantification of claims, rates and price fixing
• Processing and certifying interim and final payments for construction activities
• Preparing a Final Account for all construction projects for review by the Country Director and WFP Field Engineering
• Assisting the preparation of responses for enquiries and audits related to construction activities

Health & Safety

• Ensuring that construction activities adhere to internationally recognised standards for health and safety applicable for the works, for adjacent properties, for all site personnel, and the general public
• Notifying the Country Director and WFP Field Engineering of any serious breaches to health and safety rules on the project
• Reporting of all health & safety incidents, events, ‘near misses’ and accidents in periodic progress reports

Quality control

• Establishing and maintaining project quality assurance procedures, project documentation and records
• Inspecting and approving local sources of construction materials, including local borrow pits or materials suppliers
• Ordering tests of materials and ensuring adherence to specifications. Approving all materials to be used on the projects. Maintaining permanent records and documentation for all test results and checks
• Completing all necessary on-site, independent and other verifications, tests, checks and measurements to ensure control of quality for the works
• Assuring the quality of the works during construction, continuously inspecting the materials and construction operations for workmanship and compliance with the specifications
• Providing notice to the contractors of any defects and deficiencies, and issuing instructions for the removal and substitution of defective materials or works under the terms of a contract.

Other

• Other tasks as may be assigned by the Country Director or the Chief Engineer, WFP Field Engineering

Requisites

Qualifications/Experience/Skills

• Essential: University Degree in Civil Engineering
• Essential: 10 years relevant civil engineering experience
• Essential: Strong communication and leadership skills
• Essential: Technical competence in writing in the English language including preparation of progress reports, contract package and contractual correspondence
• Essential: Project Management experience in the delivery of infrastructure projects from inception to completion
• Desirable: Experience in working in the central and Northern provinces of Mozambique beneficial
• Desirable: Knowledge of the UN system and of public procurement procedures beneficial
• Desirable: Demonstrated experience in Health and Safety and Quality Assurance / Control

Desirable Software Skills

• Computer literate
• Microsoft Project
• Microsoft office including (MS Word and Excel, Project and Visio).
• AutoCAD

Desirable Languages

• Fluency in spoken and written English
• Fluency in spoken and written Portuguese