Assistant – Generic

Duties

• Answering directly to the Site Director and the Managers, the main activities of the job are to ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment; follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.
• Composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.; attach appropriate files to incoming correspondence requiring replies; set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point
• Assist in completing forms in accordance with company procedures and policies as may be required by the entity; receiving calls, visitors, handling their inquiries and directing them to the appropriate persons; handle stock records, requisition orders and follow up accordingly in SAP
• Actively participate and follow up on the organization of all required events; participate in HSE reporting as required; carry out any other duties that may be assigned to him/her by the line manager; assist to gather and validates "lessons learnt" from all project team and provides feedback; to keep informed the Project Management team of matters related to the office spaces; to liaise with other secretaries for ensuring whole consistency of the organization of their work

Requisites

• Bachelor’s degree in Engineering or equivalent
• Minimum of 03 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking
• Knowledge and advanced experience in database management including MS access, word, project, excel and PowerPoint
• Very good command of English (both written and spoken)
• Ability to manage and integrate with others in different functions and environment
• Self-motivated, proven leadership and proactive for carrying out the activities of the job
• Analytical skilled and team leader with organizational rigor, anticipation skills, and a holistic approach and tenacity
• Able to work under pressure and stressing conditions and in autonomy, to adapt, to analyze issues and communicate effectively with all entities, to write Standing instructions and procedures

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted