Administrative Assistant (m/f)

Heading Moçambique

Heading is recruiting an Administrative Assistant (m/f), to be based in Maputo Mozambique.
External and functional interface focal point
  • Scheduling meetings and appointments
  • Being a point of contact for a range of employees, clients and external partners with General Services
  • Greeting visitor, directing them to the hosts or allocating them working desk if required
  • Provide office grocery, stationery, masks, gloves, etc.
  • Provide general administrative support to all users of the offices
  • Handling basic bookkeeping tasks
  • Manage information flow in a timely and accurate manner
  • Organizing meetings and booking meeting rooms
  • Support on allocation of offices to personnel and visitors and maintain an updated list of office occupation
  • Support the Update and maintain database of the office occupancy
  • Assistance to the up keeping of all reception functions
  • Temporarily stand in for the duties of the office receptionist in case of receptionist being absent from work
  • Manage information flow in a timely and accurate manner
  • Organize office moving, with support of asset assistant and maintenance team
  • Handling correspondence directed to managers
  • Format information for internal and external communication
  • Taking minutes/notes in meetings and writing them up subsequently
  • Organize and maintain the current filing and database system, and looking for ways to improve current systems of the department
  • Screening and direct phone calls and correspondence of the PS department
  • Logistics: Making travel arrangements and detailed travel itineraries of the department
  • Minimum of 4 years relevant administrative experience required, in a multi-national company as preference requirement
  • At least 2 years of experience in Customer Relations, or similar role
  • Strong interpersonal and communication skills – strong collaborator and excellent coordination skills
  • Ability to work effectively with other departments, under pressure, delivering services with quality and on time
  • Fluent in Portuguese and English (written and spoken)
  • Minimum High School equivalent
  • Business school training a plus
  • Computer skills including proficiency in MS Word, Excel, and PowerPoint required
  • Only shortlisted applicants will be contacted
This vacancy is no longer accepting applications


  • Entity Heading Moçambique
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  • Published 27.09.2021
  • Expires 28.09.2021
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