Administrative Assistant – Generic

Duties

• Reporting to the Manager, the main activities of the job holder are to: ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment; to follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.
• Composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.; to attach appropriate files to incoming correspondence requiring replies; to set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point; to assist in completing forms in accordance with company procedures and policies as may be required by the entity; receiving calls, visitors, handling their inquiries and directing them to the appropriate persons; to handle stock records, requisition orders and follow up accordingly in SAP
• Actively participate and follow up on the organization of all required events; to participate in HSE reporting as required; to carry out any other duties that may be assigned to him/her by the line manager; to assist to gather and validates ‘lessons learnt’ from all project team and provides feedback; to keep informed the project management team of matters related to the office spaces; to liaise with other secretaries for ensuring whole consistency of the organization of their work

Requisites

• Bachelor’s Degree in Engineering or equivalent
• Minimum of 03 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking
• Advanced experience in database management including MS access, word, project, excel and power point
• Very Good command of English language (both written and spoken)
• Fluency in Portuguese will be an advantage
• Strong coordination and organizational skills
• Ability to work independently and proactively anticipate constraints
• Excellent communication and management skills
• Living in the local area of the job is an advantage

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted