Admin Coordinator

Duties

• Reporting to the Base Manager and the Logistics Manager, the main activities of the Muxara Admin Coordinator are to: coordinate logistics for all visits (including management, VIP, government, vendors & contractors); set up and allocate offices for visitors; maintain TEPMA1 project personnel onboard (POB) spreadsheet, assist in the update of camp bedding plans and site office plans; maintain rotation schedule and assist rotation planning; coordinate vehicles/transport and driver requirements for visitors; manage time-sheet signatures collection and distribution ; team building functions coordination; some translation from portuguese to english may be required; provide administrative support to the office, including organizing and facilitating internal meetings, drafting the agenda, and writing minutes; control of entry, exit, forward and file letters and other documents; maintain and organize department and project files; manages compliance requirements for all office properties; ensures office services are available and meets the needs of the business; ensure that the TEPMA1 office rules are adhered to by employees and contractors develops and administers the annual office budget; other administrative or supporting tasks as assigned

Requisites

• High school Diploma or a Degree in a relevant field
• Minimum of three (03) year’s relevant logistics and administrative experience within the oil and gas industry
• Experience in providing logistics and administrative support to a large group in a multi-national projects
• Experience in Contractor/Vendor management
• Experience in creating and managing budgets, office procedures and policies
• Good knowledge of Microsoft office especially MS word and MS excel
• Good knowledge of English and Portuguese Language
• Ability to handle many complex issues concurrently
• Demonstrated ability to perform as a key support of a high performing work team in a multi-cultural environment
• Proven ability to assess, prioritize and respond to urgent situations on a timely basis
• Office manager skills
• Be familiar and aware of HSE practices
• Able to work under pressure to tight deadlines
• Must be motivated and able to work with minimum supervision
• Mozambican Nationality, is an advantage
• Living in the local area of the job is an advantage

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted