Corporate and Support Officer

Duties

• Internal: Legal team, Department Managers, Compliance, Finance, HR, Procurement. External: law firms, notaries, commercial registry and public authorities, business partners, contractors
• Assist lawyers in planning and preparing meetings of the corporate bodies of the Company and its Special Purpose Entities, prepare draft resolutions and supporting reports with input from the relevant functions, draft and circulate minutes, enter them in the corporate books and collect signatures
• Track the terms of office of directors and statutory auditors, and the renewal dates of powers of attorney, licences and registrations
• Maintain and verify corporate data: shareholder identity, shareholdings, registered office, share capital
• Handle formalities for ordinary and extraordinary decisions, including notarization
• Support the preparation of delegations of powers and signature authority
• Keep the entity records up to date in the Group database and prepare the related reporting and data extractions
• Legal support
• Assist lawyers on initial drafts of routine documents - letters, notices, internal notes, etc. – for review by the responsible lawyer
• Assist lawyers in legal research and present findings in short written summaries, with sources
• Assist lawyers in contract execution end to end: signature packs, verification of signing authority, collection of counterparts, legalization where required, and distribution of executed originals
• Maintain the department's matter tracker - deadlines, pending actions, status of instructions to external counsel - and flag what is falling due
• Coordinate scheduling and confirmation of internal and external meetings for the department
• Propose changes/improvements, and ensure deployment, to the Legal Departments document management system
• Administer the Legal Departments document management system: filing, registration, classification, version control, access rights and retrieval, with full traceability
• Contribute to the digitalisation of the legal function, including electronic signature and contract management tools Hold custody of executed originals and corporate books
• Manage incoming and outgoing legal correspondence and the corresponding records
• Monitor applicable legislation and regulatory developments and keep the departments legal databases current
• Apply the Company confidentiality, data protection and retention rules, and give effect to legal hold instructions when issued
• Actively contribute to Health, Safety and Environment standards and culture in the workplace

Requisites

• Degree in Law, Administration and Management or similar, from a recognized university
• Experience in data management
• 3+ years of relevant experience in a legal department, law firm, corporate governance or similar environment. Strong recent graduates will also be considered
• Working knowledge of Mozambican corporate and notarial formalities
• Fluent Portuguese and English, with the ability to draft in both. French an advantage
• Rigorous, reliable and well organized, with strong drafting ability and the discipline to manage volume and competing deadlines. Comfortable with Microsoft Office and document or contract management systems, and interested in contributing to digitalization projects

Notes

• Only shortlisted applicants will be contacted