Logistics Officer

Funções

• Plan and organise logistics for missions, study visits, workshops and regional events across the WIO region
• Coordinate travel arrangements (flights, visas, accommodation, local transport) for project teams, experts and participants
• Prepare detailed logistical plans and timelines for each activity, in coordination with technical teams
• Ensure smooth implementation of missions and events, including on-site coordination where required
• Organise logistical aspects of workshops, meetings and events (venue, equipment, catering, participant management)
• Support the preparation and follow-up of events, including invitations, participant lists and logistical briefs
• Ensure proper documentation and archiving of logistical information related to each event
• Identify and liaise with service providers, including travel agencies, event management companies and other relevant vendors
• In coordination with the Procurement Officer, draft terms of reference for the procurement of framework contracts with service providers & vendors
• Follow up on service delivery to ensure quality, timeliness and cost-efficiency
• Resolve logistical issues and adapt arrangements as needed
• Work closely with SWIOP 3 and SWIOP 1.2 technical teams and coordination units to anticipate logistical needs and ensure alignment with activity planning
• Ensure coordination with the Finance & Administration team for procurement and payment processes related to logistics
• Contribute to improving logistical processes and efficiency across both projects

Requisitos

• Bachelor’s degree in Logistics, event management, administration or related field
• 3- to 5- years of professional experience in logistics, event organisation and operational support, preferably in project or NGO settings
• Successful experience of working in a multidisciplinary project team
• An experience of working on EU-funded project would be appreciated
• Strong organisational and planning skills, with the ability to manage multiple activities simultaneously
• Understanding public procurement processes and rules
• Strong problem-solving skills and reactivity in handling logistical challenges
• Ability to work under pressure and meet tight deadlines
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable using digital filing systems
• Integrity, transparency, and attention to details
• Fluency in English and Portuguese (both spoken and written) is mandatory
• Proficiency in French is highly desirable

Notas

• Apenas candidatos pré-seleccionados serão contactados