Admin Assistant and Logistics Coordinator

Duties

1. Logistics Coordination:

• Organize and manage logistics (land, air and sea) for site teams, partners, and visitors, including transport, accommodation, and site access.
• Plan and coordinate travel arrangements for teams and international visitors, ensuring timely and cost-effective solutions.
• Liaise daily with security to implement the Journey Management Plan and ensure safe site operations.
• Oversee rotation schedules and assist with logistics planning for staff rotations.

2. Administrative Support:

• Maintain and update personnel onboard (POB) spreadsheets, bedding plans, and office layouts to ensure accurate workforce tracking.
• Collect signatures for timesheets and expense claims, and manage document flow (entry, exit, forwarding, filing).
• Provide administrative support by scheduling meetings, drafting agendas, and recording minutes.

3. Stakeholder Engagement:

• Liaise with Social Performance, Local Content, Mozambique LNG Foundation, and Biofuel teams to support their operational needs.
• Organize and support community meetings and events, including arranging transportation for participants.
• Maintain a database of Palma district statistics and key stakeholder contacts.

4. Financial and Procurement Coordination:

• Oversee petty cash and ensure timely payments for goods and services.
• Coordinate with Procurement to achieve local content objectives and with Finance to track invoice status.

5. Compliance and HSE:

• Champion HSE compliance by supporting SED teams in implementing health, safety, and environmental policies.
• Ensure all logistics and administrative activities adhere to internal policies, legislative, and international requirements.

6. Other Duties:

• Support e-register summaries and EIPO activities.
• Organize and deliver field team takeaways as required.

Requisites

• Grade 12 required; university degree preferred.
• Minimum two years’ experience in administrative support, ideally within the extractive industry.
• Strong negotiation and conflict management skills.
• Excellent communication and stakeholder relationship skills.
• Proficiency in report writing in English and Portuguese.

Notes

• Only shortlisted applicants will be contacted