Personal Assistant (m/f)

Duties

• Providing administrative and clerical services in order to ensure effective and efficient operations
• Responsible for general area/department and is the teams expert in methods and tasks efficiencies
• Operates within relatively standardized guidelines from superior/s regarding what is required and how it is to be done
• Constantly interacts with people in dealing with day-to-day effectiveness of delivery
• Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying
• Delivers on time and within required standards
• Deals with immediate and relatively short-term issues with procedural routine thinking challenges
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
• Devises and maintains an effective paper-based filing system, where required for the team
• Prints, faxes and scans relevant documents (e.g., travel forms, etc)
• Sorts and distributes incoming post and organizes and sends outgoing post
• Organizes and stores paperwork, documents and computer-based information
• Completes forms in accordance with company procedures
• Locate and attach appropriate files to incoming correspondence requiring replies

Requisites

• High School/School Diploma or similar
• 3+ relevant years
• Collaboration: The action of working with someone to produce something
• Reporting: The ability to access information from databases, forms, and other sources, and prepare reports according to requirements
• Self-Mastery: Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting
• Tech Savvy: Knowledge of the Information Technology Industry including trends, emerging technology, best practices, competition, regulations, and legislation

Notes

• Only shortlisted applicants will be contacted