Document Controller

Capital Outsourcing is recruiting a Document Controller, to be based in Balama, Mozambique.

Duties

• Ensure overall adherence to the document control policy
• Maintain and ensure adherence to the company’s document naming policy
• Ensure project files are maintained according to the agreed standards
• Maintain templates for all document registers, transmittal etc
• Ensure no time gaps in daily diaries-must be received daily
• Ensure incoming contractual notices are distributed and processed by the appropriate Project Manager
• Maintain the Project Contact list per project
• Ensure outgoing contractual notices are correctly signed, distributed and received by the correct recipients
• Maintain project drawing number & revision register
• Sign off project files prior to contract closure (Subject to confirmation that all contractual documentation required in terms of the contract has been submitted and received)
• Provide early warning to Project managers when documentation fails to arrive, or fails to be transmitted
• Continually assess risk regarding the non fulfillment of any document control function

Requisites

• Advanced use of Microsoft Office
• 3 years of relevant successful experience working with document control processes and techniques
• Be confident speaking to clients
• Able to work in a fast-paced and deadline-driven environment
• Familiar with document management systems
• Good understanding of Construction/Procurement/Construction/ Commissioning documents

Notes

• Only short listed applicants will be contacted