Executive Assistant

Capital Outsourcing Group is hiring an Executive Assistant for Maputo.

Duties

• Devising and maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organising and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
• Taking dictation and minutes
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organising and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff
• Carrying out specific projects and research
• Responsibility for accounts and budgets
• Taking on some of the manager's responsibilities and working more closely with management
• Deputising for the manager, making decisions and delegating work to others in the manager's absence
• Being involved in decision-making processes

Requisites

• Previous relevant Executive/Personal Assistant experience is required
• Ability to interface well with all levels of employees in a highly professional and friendly manner
• Must have experience in a corporate environment in terms of dress and appearance
• Demonstrate the ability to communicate effectively and professionally with customers and external contacts to the organization
• Possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point and Outlook
• Must be able to maintain the highest level of confidentiality and be trustable
• Ability to handle sensitive material concerning the organization and the executive's role within the organization
• Demonstrated ability to handle multiple tasks simultaneously
• Exceptional organizational skills required
• Ability to meet designated deadlines and work effectively in a pressurized environment
• Fluent in both Portuguese and English

Notes

• Only short listed applicants will be contacted
• Kindly reference the source of this job post: emprego.co.mz

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae in English and Word format
• A recent picture

2. Application

• Send your Documentation via email to arturd@cog.co.za with the Subject line "Executive Assistant"