UN Women is seeking a Programme Assistant, to be based in Maputo.
Duties
1. Support in the formulation of Programme Strategies
- Collect and present background information for the preparation of effective application of RBM tools
- Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements
- Assemble briefing materials and prepare power-point and other presentations for the programme unit
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers
2. Programme Management Support
- Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications
- Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project
- Support the Programme Team in the financial management of Programmes
- Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources
- Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations
- Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents
- Support the Programme team in the tracking and reporting on mobilized resources
3. Administrative and Financial Management Support to the Programme Unit
- Review of Financial Reports; preparation of non-PO vouchers for development projects
- Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas
- Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
- Create requisitions in Atlas for development projects registers of goods receipt in Atlas.
- Make budget check for requisitions, POs and vouchers
- Prepare cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts
- Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery
4. Facilitation of Knowledge Building and Knowledge Sharing
- Support synthesis of lessons learnt and best practices related to programme management
- Support synthesis of lessons learned and best practices in programme finance
- Sound contributions to knowledge networks and communities of practice
- Support organization of training for the office staff and partners on programme and operations related issues
Requisites
- Completion of post-secondary education required (Diploma in Management, Business, Public Administration or related field)
- University degree or equivalent in Business, Public Administration, social science, gender studies, etc, would be an asset
- Minimum of 6 years of programmatic / administrative experience preferably in a large or international corporation or organization
- Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage
- Fluency in English and Portuguese is required
Notes
- Only short listed applicants will be contacted
- Kindly reference the source of this job post: emprego.co.mz
How to Apply